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Accounting Specialist, Accounts Payable
Accounting Specialist, Accounts PayableGovernment Jobs • Banning, CA, US
Accounting Specialist, Accounts Payable

Accounting Specialist, Accounts Payable

Government Jobs • Banning, CA, US
1 day ago
Job type
  • Full-time
Job description

Job Title

Accounts Payable Clerk

Job Description

Job Purpose / Summary : Under close supervision, the Accounts Payable Clerk performs a variety of duties supporting the finance department with accounts payable, accounts receivable, general ledger and business licenses.

About the City of Banning : The City of Banning is located in the San Gorgonio Pass area of Southern California. The community of over 30,000 people is diverse with income levels slightly lower than other areas of Riverside County. However, growth and development is occurring rapidly, which will create new jobs, increase the population and raise income levels. Our employees are the most important asset in preserving our Proud History, Creating a Prosperous Tomorrow, and in responding to the community's needs. The City provides competitive salaries, outstanding benefits and professional growth opportunities.

City Vision : The City of Banning promotes and supports a high quality of life that ensures a safe and friendly environment, fosters new opportunities and provides responsible, fair treatment to all and is the pride of its citizens.

Core Values :

  • Customer Service Excellence : We excel in what we do by staying responsive, flexible, patient, effective, and professional.
  • Integrity : We are ethical, accountable and compliant with our responsibility to the public and community.
  • Teamwork : We work together and maintain great communication and respect and foster a fun and enjoyable atmosphere to take pleasure in what we do.
  • Yes-Minded : We recognize diversity and maintain a positive attitude to do all we can to serve the community in the safest and most responsible manner.

Performance expectations :

  • Leadership : Contributes to a positive work culture consistent with the City of Banning Leadership Philosophy, actively welcomes new approaches to public service and supports change and process improvements at all levels within the organization.
  • Management : Able to independently assess and organize personal work performance while contributing to the overall organization.
  • Teamwork : Demonstrates ability and willingness to work collaboratively with a team.
  • Communication : Communicates effectively with peers, supervisors, subordinates, and individuals to who service is provided.

    • Examples of Duties

    Representative duties include, but are not limited to, the following :

  • Processes vendor payments.
  • Researches and reconciles vendor discrepancies.
  • Audits invoices, corrects mistakes and extends tax consequences.
  • Reconciles and files invoice statements.
  • Assists vendors with collecting outstanding or unpaid invoices.
  • Process expense and travel reimbursements, and record keeping.
  • Sort and distribute mail, open and process AP mail.
  • Edits and enters data into computer, maintain payment logs.
  • Prepares sales, property taxes, fuel and excise taxes, including conducts audits.
  • Update daily cash and reconcile monthly revenue.
  • Process City utility billings, and accounts receivables.
  • Process Transit Occupancy Tax (TOT) requests and payments.
  • Issues business licenses to companies conducting business in the City of Banning.
  • Enters business licenses payments into computer system, prints licenses and renewals, prepares copies for inspectors and files and maintains information.
  • Prepares a variety of financial support documents.
  • Prepare journal entries as required.
  • Participate in audits with outside audit firms, as necessary.
  • Performs other duties as assigned or required.

    • Knowledge of :

  • City organization, operations, policies and procedures.
  • City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders and other operational guidelines and directives.
  • Accounts payable.
  • Financial reporting guidelines and procedures.
  • Customer service techniques and concepts.

    • Ability to :

  • Read, understand, interpret and apply relevant City, County, State and Federal statutes, rules, regulations, ordinances, codes, administrative orders, policies and procedures and other operational guidelines and directives.
  • Assess and prioritize multiple tasks, projects and / or demands.
  • Work within deadlines to complete projects and assignments.
  • Establish and maintain effective working relations with co-workers, staff, vendors, contractors, visitors, the general public and others having business with the City of Banning.
  • Skill in operating a personal computer utilizing a variety of software applications.

    • Typical Qualifications

    Minimum Qualifications :

  • A high school diploma or GED AND two (2) years of accounts payable / receivable, business license and / or customer service experience.
  • Valid California State driver's license is required.
  • May be required to work outside the traditional work schedule.
  • Successful completion of a pre-employment background check is required.

    • Supplemental Information

    Working Conditions : The regular work schedule is generally Monday through Friday, 8 am to 5 pm. Work is primarily performed in an office which is busy, oriented to public service and subject to occasional work interruptions. Noise level is moderate. Occasional attendance at meetings before or after regular work hours is required.

    Physical Requirements : Continuous repetitive arm / hand movement is essential to performance. The incumbent in this position must be able to discern voice conversation, have the physical ability to perform essential job functions, and have hand-eye coordination sufficient to operate computers, do keyboarding and operate other office equipment. The incumbent must have the ability to produce legible handwritten documents and may need to push, pull, lift and carry up to 20 pounds.

    The City of Banning is an equal opportunity employer. All employees and candidates for employment will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex / gender, race, national origin, religion, creed, color, marital status, veteran status, age, national origin, pregnancy, sexual orientation, gender identity, disability, genetic information or any other basis prohibited by law. While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently. This job description does not constitute an employment agreement between the Employer and Employee and is subject to change as the needs of the Employer and requirements of the job change.

    Retirement : New employees with recent service with CalPERS pay up to 7% of the employee rate with the 2% @ 60 Plan and 3 Year Average formula. New hires with no CalPERS service as of January 1, 2013, will pay 7% of the employee rate and will be subject to the 2% @ 62 Plan, with 3 Year Average formula and a mandatory contribution of normal costs as established by the new Pension Reform Act Law. The City also participates in Social Security.

    Agency Shop / Dues Deductions : Employees may choose to join IBEW (International Brotherhood of Electrical Workers) and pay their service fee in an amount not to exceed the standard initiation fee, periodic dues and general assessments of IBEW.

    City Paid Benefits : City employees can participate in an employer paid CalPERS mid-tier HMO Healthcare Plan. Participating employees also provides cafeteria benefit money to use for dental, vision, life, and supplemental benefits. Employees who reside within City limits shall receive $150 per month as a discount against the cost of electric and water service during the period of such residency.

    Disability Insurance : Employees pay for a short / long term disability plan with a 7-day elimination period.

    Holidays / Vacation / Sick / Bereavement Leave : City employees receive thirteen (13) paid holidays, plus one (1) floating holiday per year. After completion of probation period : Ten (10) days annual vacation, additional vacation after five (5) years up to a maximum of twenty (20) days. Twelve (12) days of sick leave per year. Up to five (5) working days of bereavement leave for immediate family members.

    Computer Loan Program : Interest free loan program for the purchase of a computer available, after completion of probationary period.

    Direct Deposit : The City has a mandatory policy for all employees of direct deposit of payroll checks.

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    Account Payable Specialist • Banning, CA, US