Office Manager - Manufacturing
- Full-time
Job Description
Position Type: Full-time, Exempt, Salary
Reports to: Regional Office Manager
Supervisory Responsibility: Administrative Assistants & Receptionist
Location: DFW, TX Manufacturing Facilities
Company Summary
Stellar Energy provides bespoke state-of-the-art solutions customers build in for optimized performance now, bridging a critical gap in the energy transition towards a better future. In business for over 25 years, we have added efficiency and capacity to customer infrastructure in more than fifteen countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Lower emissions for greater sustainability. Hyperscale deployment at the best possible speed to first megawatt. All delivered with a 100% performance test passage rate.
Summary Objective
The Office Manager – Manufacturing is responsible for overseeing the daily administrative and facility operations at the designated manufacturing site(s). This role provides leadership to the administrative support team and to Manufacturing Leadership to ensure a safe, efficient, and well-organized workplace.
Essential Functions
Administrative & Office Management
- Oversee all administrative operations at designed manufacturing facility, ensuring consistency in communication, documentation, and support services.
- Supervise, train, and support administrative assistants to ensure accuracy, professionalism, and efficiency in all office processes.
- Serve as a primary point of contact for leadership and staff regarding administrative or facility-related matters.
- Manage inventory of office supplies and vendor relationships to support manufacturing administration. This position does not have signature authority.
- Maintain accurate filing systems, reports, and correspondence in alignment with company policies.
Facility & Operations Coordination
- Partners with site leadership to coordinate facility needs such as maintenance, repairs, cleaning, and space organization.
- Support coordination of site meetings, audits, and employee events.
- Manage visitor access, identification badges, and building security protocols.
Financial & Reporting Support
- Create requests for purchase and gain authorization, review AP invoices as needed, and provide budget tracking for office and facility expenses when requested.
- Assist with expense reconciliations and reporting for HR and Finance teams.
- Support tracking and reporting for administrative operations.
Team Leadership
- Provide coaching, feedback, and development opportunities to support staff.
- Delegate tasks effectively while ensuring accountability and high-quality timely results.
- Promote a positive, respectful, and safety-conscious culture across both sites.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Competencies
- Leadership & Accountability
- Confidentiality & Integrity
- Safety & Security Awareness
- Communication & Collaboration
- Problem Solving & Initiative
- Organizational Agility
Work Location
This position will be based in one of manufacturing facilities in Dallas/Fort Worth, TX. This position is not approved for telecommuting or working remotely.
Work Environment
This position operates primarily in an office setting within manufacturing facilities and requires routine travel between all Stellar Energy locations. Occasional evening or weekend work may be required to support site needs or emergencies.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to ten pounds and occasionally lift or move objects up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:30 p.m. This is based on a 30-minute lunch break.
Travel
Some occasional local day travel may also be necessary.
Required Education and Experience.
- 2+ years of supervisory experience managing administrative.
Preferred Education and Experience
- Bilingual - Spanish & English highly preferred
- 5+ years of office or operations management experience, preferably within a manufacturing or industrial environment.
- Associate’s degree in business administration, Office Management, or related field preferred.
Work Authorization
Must be authorized to work in the USA.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.
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