Administrative Assistant

If you are looking for a great employment opportunity, Housing Development Corporation MidAtlantic (HDC) is currently seeking a Full Time Administrative Assistant - Lancaster, PA.

We believe home shouldn't be an impossible dream; it should be an attainable reality. We are resident advocates, trusted developers, property managers, community partners, and collaborators. We are part of the fabric of our towns and cities, and have been working with our neighbors since 1971 to create real change and meaningful connections. As champions of the greater good, we are committed to advancing equity, we open the door to opportunities, and we build homes that we can all be proud of.

HDC owns and / or manages over 3,000 apartments, providing housing that is safe and affordable to those with lower incomes, focusing on seniors, families, and individuals living with disabilities. Serving nearly 4,000 residents in 55 communities located in urban, suburban, and rural areas across Pennsylvania, Delaware and Maryland, HDC builds hope and opportunity for all residents to reach their full potential by creating, preserving, and strengthening affordable housing communities.

Essential Duties and Responsibilities :

The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. HDC may change the specific job duties with or without prior notice based on the needs of the organization.

Performs feasibility and due diligence analysis for real estate projects; identifies and completes multiple administrative procedures and requirements in helping to close real estate deals. Projects will include new construction, acquisition and / or rehabilitation.

• Provide high-level administrative support to the SVP of Real Estate Development, Director of Project Management, and development staff.
• Manage department calendars, schedule internal / external meetings, and coordinate logistics (conference rooms, Zoom / Teams, travel).
• Prepare, proofread, and format correspondence, reports, board materials, and funding applications.
• Maintain electronic and hard copy filing systems for development projects, ensuring compliance with organizational standards and funding agency requirements.
• Track critical deadlines for financing applications, due diligence items, and closing deliverables; send reminders and assist staff in timely submission.
• Support preparation of presentations, proposals, and project status updates for investors, lenders, and community partners.
• Assist with compiling and organizing documents for closings, funding applications, and regulatory submissions.
• Coordinate invoice processing, expense reports, and budget tracking with Finance.
• Serve as the department's first point of contact-answer phones, manage inquiries, and direct requests to the appropriate staff.
• Update and maintain development project databases, contact lists, and shared drives.
• Provide administrative support for community meetings, public hearings, and site visits, including preparation of materials and logistics.
• Perform other duties as assigned to ensure smooth and efficient operation of the Real Estate Development department.
• Plan and coordinate Round Table Events quarterly

Education, experience, and special requirements :

Core Competencies (skills, knowledge, or abilities) :

Quality of Work : Demonstrates commitment to their area of work, capability, and efficiency in completing work, and dedication to providing the highest quality deliverables and services. Takes ownership of their work and understands its impact on residents, partners, and the organization. Strives for excellence and motivated to give their best.

Teamwork and Collaboration : Able to work with colleagues toward shared goals. Understands the value of collaboration and teamwork to the success of their role, and willingly shares responsibility and recognition when contributing to the capacity of the team. Works effectively and respectfully within and across teams and departments.

Communication : Demonstrates effective and proactive communication skills appropriate to their role; gives and seeks honest, respectful feedback; acts with integrity and empathy; mindful of managing and expressing one's emotions respectfully in all situations. Understanding of diverse perspectives, viewpoints, and experiences.

Continuous Learning : Actively identifies new areas for self-learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application. Takes initiative in professional development.

Results Oriented : Reliably delivers intended results, on time and within budget. Is solution-oriented and able to adapt in face of challenges; able to analyze and prioritize situations to solve problems; displays sound judgment and makes decisions in alignment with departmental and organizational goals.

Normal work environment :

Equal Opportunity Employment

We believe in and practice equal opportunity. HDC MidAtlantic is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, gender identity or expression, sexual orientation, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.