Administrative Assistant
Copay is currently looking to hire an Administrative Assistant within our Customer Services division. This position falls under our North America Fuel line of business and is located in Brentwood, TN. In this role, you will be responsible for generating compliance reports, preparing client packages, managing documentation, and supporting the team with data entry tasks. You will report directly to the Manager Client Onboarding and regularly collaborate with the broader compliance and data entry teams.
As an Administrative Assistant, Copay will set you up for success by providing :
- Assigned workspace in Brentwood office
- Company-issued equipment + remote access
- Formal, hands-on training
The responsibilities of the role will include :
Generating and compiling regulatory compliance reportsUpdating, printing, and organizing documents for client distributionPreparing, packaging, and mailing materials to clientsManaging mailing processes and ensuring timely deliveryAssisting with data entry tasks across the departmentMaintaining accurate records and administrative documentationCollaborating with team members to ensure regulatory complianceParticipating in cross-training to support multiple administrative functionsQualifications & Skills :
High school diploma or equivalent (required); certification in office administration or related field is a plusProven experience in an administrative or clerical support roleProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)Excellent organizational and time management skillsStrong written and verbal communication skillsHigh attention to detail and accuracy in documentationAbility to manage multiple tasks and prioritize in a fast-paced environmentFamiliarity with data entry processes and toolsBasic understanding of regulatory compliance (preferred)Ability to work independently and collaborativelyProactive problem-solving skillsBenefits & Perks :
Medical, Dental & Vision benefits available the 1st month after hireAutomatic enrollment into our 401k plan (subject to eligibility requirements)Virtual fitness classes offered company-wideRobust PTO offerings including : major holidays, vacation, sick, personal, & volunteer timeEmployee discounts with major providers (i.e. wireless, gym, car rental, etc.)Philanthropic support with both local and national organizationsFun culture with company-wide contests and prizesEqual Opportunity / Affirmative Action Employer :
Copay is an Equal Opportunity Employer. Copay provides equal employment opportunities to all employees and applicants without regard to race, color, gender (including pregnancy), religion, national origin, ancestry, disability, age, sexual orientation, gender identity or expression, marital status, language, ancestry, genetic information, veteran and / or military status or any other group status protected by federal or local law. If you require reasonable accommodation for the application and / or interview process, please notify a representative of the Human Resources Department.
For more information about our commitment to equal employment opportunity and pay transparency, please click the following links : EEOC and Pay Transparency.