Administrative Assistant - Professional Sales Support (Hybrid - Raleigh, NC)

Administrative Assistant

Are you ready to launch your career in a dynamic, fast-paced environment where learning and growth are part of the everyday experience? Parexel is seeking a proactive and detail-oriented Administrative Assistant to support our high-performing Sales team. This hybrid role at our new Headquarters in North Hills, NC (3 Days In-Office / 2 Days Remote after initial training period complete) offers exceptional exposure to our global business, meaningful collaboration, and the chance to make a real impact on our Business, and most importantly, to patients.

What You'll Do

Sales Support & Client Interface

Respond to unqualified leads and unsolicited inquiries via phone, mail, and website

Interface with clients to acknowledge proposals, establish timelines, and relay questions during proposal preparation

Coordinate proposal development, production, and delivery

Schedule and facilitate client meetings and teleconferences

Assemble and tailor sales support materials (e.g., therapeutic profiles, study-specific content)

Administrative Responsibilities

Maintain and update CRM database with client interactions, study status, and revision requests

Track Confidentiality Agreements and Contracts in coordination with

Business Operations

Organize proposal paperwork and maintain department / client files

Conduct research to support business development

Coordinate logistics for internal prep meetings and client-facing events

Manage travel arrangements, authorizations, and expense reports with precision and efficiency

Assist in the preparation of client facing sales PowerPoint presentations

Leverage prior experience with expense reporting software to create and manage accurate reports

Maintain daily calendar and schedules, ensuring seamless coordination across teams

General Office Support

Provide general administrative and clerical support as needed

What You Bring

Two to four years of previous administrative experience in a corporate setting

Proven experience managing and creating expense reports using dedicated software

Strong background in travel coordination and meeting logistics

Ability to multi-task and manage competing priorities with grace and efficiency

Exceptional attention to detail and organizational skills

Professional communication style with the ability to interface confidently with senior leaders, clients, and cross-functional teams

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Experience with CRM systems preferred

A collaborative spirit and eagerness to learn

Why Parexel?

At Parexel, you'll be part of a team that values innovation, integrity, and excellence. This role offers :

Exposure to global business operations

Hands-on learning and mentorship

A vibrant, supportive team culture

EEO Disclaimer

Parexel is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to legally protected status, which in the US includes race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.