Human Resources Generalist / Executive Assistant

SUMMARY : The HR Generalist / Executive Assistant role requires a versatile and dynamic professional who thrives in a small-company environment and embraces a wide variety of responsibilities. This blended role is primarily focused on HR Generalist responsibilities (70%), including payroll processing, recruiting, onboarding coordination, and other core HR functions to ensure smooth and compliant operations. In addition, you’ll provide executive administrative support (30%) to the CEO, CFO, and Leadership Team, helping streamline workflows and maintain top-level efficiency. This position is ideal for a proactive problem-solver who values teamwork and wants to make an impact every day.

DUTIES AND RESPONSIBILITIES :

HR Generalist – 70%

• Respond to employee inquiries and provide timely HR-related assistance.
• Assist with recruitment logistics, including job postings, interview scheduling, candidate communication and phone screening.
• Coordinate and support onboarding activities, including developing training agendas, coordinating schedules, setting up system and access credentials, and preparing required documentation to ensure a smooth new hire experience.
• Process bi-weekly payroll accurately through ADP.
• Responsibilities include reviewing and validating timecards, managing deductions and garnishments, reconciling payroll reports, and addressing any discrepancies.
• Maintain confidentiality of employee data and provide timely support for payroll-related inquiries.
• Prepare HR reports and analytics to support decision-making and compliance.
• Maintain employee records and ensure HRIS data integrity and accuracy.
• Assist with benefits administration, including open enrollment coordination, benefit billing and employee support.
• Help coordinate employee engagement and recognition programs to foster a positive workplace culture.
• Ensure compliance with company policies, labor laws, and employment regulations.
• Maintain organized electronic filing systems for legal, operational, and HR documents

Executive Assistant – 30%

Requirements

Preferred Qualifications :

Benefits

Nextern is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences, and we are committed to fostering an inclusive and diverse workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.