Spare Parts Coordinator

Spare Parts Coordinator

Spare parts coordinators track product information in order to keep Operations and Maintenance sites on schedule. They ensure proper scheduling, recordkeeping, and inventory control.

Essential Functions (Job Duties and Responsibilities) :

• Oversee spare parts process from order, thru receiving and inbounding, put-a-way to distribution and finally replacement
• Prepare spare parts quotations; send out RFQ's to Assigned Spare Part Coordinator, archive supplier quotations, and consolidate supplier quotations.
• Start and implement initiatives to increase spare parts sales with customer.
• Manage, develop, and grow customer relationships.
• Process and manage spare parts packages from ordering through delivery.
• Monitor shipping and custom clearance.
• Coordinate and track delivery to customers and ensure acceptance of delivery by customer.
• Manage transportation costs on inbound and outbound orders.
• Order spare parts packages for Projects and ensure timely delivery of parts.
• Monitor current trends in supplier performance on cost and lead-times.
• In cooperation with accounting, follow up on outstanding invoice payments for spare parts.
• Review orders and ensure monthly close out for invoicing.
• Set up new customers and suppliers.
• Take initiative to improve processes and implement.
• Conduct monthly inventory cycle counts
• Monitor and set parts min / max levels and ensure that orders are placed on a weekly / monthly basis to maintain levels
• Control parts disbursement process to techs, in order to maintain inventory accuracy

Required Education and Experience :

Other Requirements :

Must be able to attain and sustain an Airport ID Badge

Preferred Qualifications :

Knowledge-Skills-Abilities (Competencies) :

Position Type / Expected Hours of Work :

This is a full-time position, working 8-5pm Monday through Friday. Overtime and weekend work is possible.

Travel :

This position requires no travel.

Supervisory Responsibility :

This position has no supervisory responsibilities.

Work Environment and Physical Demands :

The work environment / physical requirements described here are representative of those an employee may encounter while performing the essential functions of this job. While performing the duties of this Job, the employee is regularly required to sit; use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds. The job can be stressful because logistical work is fast paced. Although Spare Parts Coordinators prepare reports in an office, they also spend time in the airport floor, where they sometimes handle packages or automatic equipment such as conveyor systems. They move items, a job that can involve frequent bending and lifting.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.