Junior Bookkeeper

Northern Architectural Systems (“NAS”) is a growth-minded, locally owned and operated company which is dedicated to servicing our customers. We offer high quality, energy-efficient fenestration and building facade solutions to meet the requirements of a demanding market, while remaining environmentally-friendly. Northern Architectural Systems has been recognized by INC Magazine on the list of the top 5000 Fastest Growing Private Companies in America and as one of the top 50 Fasted Growing Companies in New Jersey by NJBIZ Magazine.

Overview :

We are looking to fulfill our need for a Junior Bookkeeper at our Teterboro, NJ facility. This role is responsible for providing financial assistance for our Controller and accounting team. This individual will be accountable for the accuracy and efficiency of procedures, processing and examining incoming payments and the prompt resolution of payment discrepancies. The Junior Bookkeeper must possess exceptional communication and time-management skills while being results-driven.

Essential Duties and Responsibilities (additional duties may be assigned) :

Accounts Receivable (Full Ownership)

• Prepare customer invoices based on contract terms and PM-provided progress.
• Submit invoices to customers with required backup (PM provides documentation).
• Track retention, partial payments, and short payments.
• Light collections : send reminders, manage follow-up cadence.
• Apply customer payments in QuickBooks.
• Maintain AR aging and escalate issues timely.
• Reconcile AR monthly with the Controller.

Tax and Compliance Filings

Project Documentation and Closeout Support

Cash and Banking Support

Month-End and Controller Support

Full-time position

Hourly Rate Range : $24.00 - $28.00 per hour (commensurate with experience)

PTO (Paid Time Off)

Medical, Dental and Vision benefits offered

401(k)

Employee Training