Admin Assistant 2

Admin Assistant 2

Employment Type : Full-Time, Onsite

Segment : Dining & Events

Brand : Constellation

State : New York (US-NY)

The Role at a Glance :

We are looking to add a skilled, motivated temp, temp to perm Bookkeeper / Admin Asst to our Constellation Culinary Group team in New York, NY.

The Administrative Assistant / Bookkeeper to the General Manager provides essential administrative support and coordination of financial processes to ensure the smooth operation of catering and dining services. This role involves managing schedules, coordinating communications, handling documentation, maintaining accurate financial records and assisting with various tasks related to dining and event management. The ideal candidate will be highly organized, analytical, detail-oriented, and capable of handling multiple responsibilities in a dynamic environment.

Division : Constellation - Elior North America

Location : New York, NY

Reports to : General Manager / / Regional Director of Operations

What You'll Be Doing :

Answering incoming calls, screening and directing calls to appropriate contact or voicemail.

Greeting and assisting visitors.

Handling administrative tasks related to internal meetings and events, including managing internal conference and training room bookings, food and beverage arrangements, and ensuring cleanliness.

Handles administrative tasks related to external meetings and events, including sourcing external meeting spaces, contract negotiations, and arranging food and beverages.

Other tasks as needed.

What We're Looking For :

Must-Haves :

High school diploma or equivalent.

Proficiency in Microsoft Office Suite.

Ability to maintain confidentiality of highly sensitive information.

Strong communication and customer service skills.

Nice-to-Haves :

At least one year's experience in a related role.

Associate's or Bachelor's degree.

Compensation Range

About $32 an hour

Our Benefits :

Medical (FT Employees)

Dental

Vision

Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity

Discount Program

Commuter Benefits (Parking and Transit)

EAP

401k

Sick Time

Holiday Pay (9 paid holidays)

Tuition Reimbursement (FT Employees)

Paid Time Off

About Constellation :

From retail spaces to office buildings, Constellation provides high-quality business dining and catering experiences all over the United States. Constellation takes pride in building every meal around its goal of fostering connections through food and hospitality.

About Elior North America :

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you've gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer : This job description can be revised by management as needed.