Administrative Coordinator

Administrative Coordinator

We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team in Montgomery, Alabama. In this long-term contract position, you will play a pivotal role in supporting daily operations by ensuring seamless communication, efficient scheduling, and accurate data management. This is an excellent opportunity for candidates who excel in administrative tasks and thrive in a fast-paced construction environment.

Responsibilities :

Manage and respond to inbound and outbound calls with professionalism and efficiency.

Provide exceptional customer service by addressing inquiries and resolving issues promptly.

Perform accurate data entry to maintain and update records in company systems.

Draft and respond to email correspondence to ensure clear communication with internal and external stakeholders.

Schedule and coordinate appointments, meetings, and other events to optimize productivity.

Utilize Microsoft Office tools, including Excel, Outlook, Word, and PowerPoint, to create reports and presentations.

Maintain organized filing systems to ensure easy accessibility of documents.

Collaborate with team members to support various administrative projects and tasks.

Ensure all communications and operations align with company policies and procedures.

Monitor and prioritize tasks to meet deadlines effectively.

Requirements :

Proven experience in administrative roles, preferably within a construction environment.

Strong proficiency in Microsoft Excel, Outlook, Word, and PowerPoint.

Excellent communication skills, both written and verbal.

Ability to handle inbound and outbound calls professionally.

Demonstrated customer service skills with a focus on problem-solving.

Exceptional organizational skills and attention to detail.

Ability to manage schedules and appointments efficiently.

Capable of working independently while contributing to team goals.