Temporary Accounting Specialist (Accounts Payable) and HR Specialist

Girl Scouts of Southwest Texas (GSSWT) is headquartered in San Antonio, TX and serves more than 18,000 Girl Scouts (girls and adults) across 21 counties in southwest Texas. Girl Scouts is the world’s preeminent leadership development organization for girls, building girls of courage, confidence, and character, who make the world a better place.

The Accounting Specialist – Accounts Payable performs supporting accounts payable functions for the council, including reconciliation of accounts, vendor resolution, and general assistance to the Finance department. The Accounting Specialist processes accounts payable, including general ledger coding.  As the HR Specialist, works to ensure that personnel needs for the council are met and coordinates with internal customers and the council’s Professional Employment Organization to implement solutions that contribute to achieving the overall goals of the council.

Essential Duties and Responsibilities :

• Prepares invoices and check requests including calculating discounts, placing account coding on the invoices and assembling appropriate back-up documentation. Checks on validity, receipt of merchandise and proper authorization.
• Updates and maintains accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system using defined computer programs.
• Reconciles records with council staff and management, external vendors and customers.
• Recommends actions to resolve discrepancies.
• Maintains logical and orderly filing system.
• Serves as the liaison with council’s professional employment organization regarding staff recruitment, new employee onboarding, benefits enrollment, payroll, staff development, workplace injuries, leaves of absence, status changes, etc.
• Maintains office records, including financial and human resources records.
• Receives and opens all incoming department mail, including bank statements.
• Processes monies received in the mail or hand-delivered into point of sale (POS) software.
• Makes bank deposits.
• Performs additional duties as assigned in support of the council’s mission and goals.

NOTE : This job description is not intended to be all inclusive and does not constitute a contract.

Competencies and areas of expertise may include :

Licensure / Membership Requirements : The employee is required to maintain membership with Girl Scouts of the United States of America throughout the duration of their employment with GSSWT.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.