GME Program Coordinator - Psychiatry

GME Program Coordinator - Psychiatry

The GME Program Coordinator will provide programmatic support to the daily administrative functions of the Duke Psychiatry Residency Training Program under the supervision of the Education Programs Manager who works in concert with the Program Director and reports to the Vice Chair of Education. The Coordinator will be responsible for managing complex, long-range administrative functions related to the educational mission and initiatives of the Program. This position will work in concert with the Program Director in monitoring current and new updates of the Accreditation Council for Graduate Medical Education (ACGME), American Board of Psychiatry and Neurology (ABPN), and other applicable accrediting bodies associated with the field of Graduate Medical Education (GME); to help maintain residency accreditation.

Minimum Requirements:

• Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
• A minimum of three years of experience and thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program, or an equivalent combination of relevant education and/or experience.

Preferred Qualifications:

• Experience in graduate medical education is strongly preferred.
• TAGME certification preferred but not required.
• Familiarity with ACGME Institutional Requirements and institutional policies.

Other Requirements:

• Weekend work is not expected. Inclement weather expectations are determined on a case-by-case basis in alignment with Duke University and Duke University Hospital operational guidance and departmental leadership direction.

Position Description:

• Serve as the primary administrative contact for residents, faculty, and program stakeholders.
• Maintain resident records and program documentation in shared systems (e.g., Box, SharePoint, Google Drive).
• Coordinate accreditation-related data entry and reporting (e.g., WebADS, ERAS, NRMP, FREIDA, PreCert).
• Track resident compliance requirements, including licensure, certifications, and institutional training modules.
• Manage program data, evaluations, schedules, and duty hour reporting in MedHub or equivalent systems.
• Support accreditation activities, including preparation for ACGME self-study and site visits.
• Assist with planning and coordination of key program events (e.g., recruitment, onboarding, orientation, graduation).

Choose Duke:

The Department of Psychiatry & Behavioral Sciences, founded in 1943, is one of 26 departments in the Duke University School of Medicine (SOM). The department is comprised of more than 500 faculty, staff, and trainees. Our goal is to help people with behavioral health challenges live their best life. We pursue this goal through a three-fold mission of superior specialty and integrated patient care for all, ground-breaking research, and exceptional training and education.

Duke University is consistently ranked among the top universities worldwide and is renowned for its cutting-edge research across disciplines. Beyond the engaging work, you'll also benefit from Duke's competitive benefits package, including health insurance plans, generous paid time off, retirement programs with employer contributions, tuition assistance for employees and their children, and more.

Screening of Applications:

Screening continues until position is filled.

Minimum Qualifications

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve of this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Anticipated Pay Range:

Duke University provides an annual base salary range for this position as USD $59,829.00 to USD $86,700.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Degrees, Licensures, Certifications

A minimum of three years of experience. Strongly preferred in Medical education. Experience with and knowledge of budgetary and financial processes. Thorough knowledge and understanding of the current ACGME Common Program Requirements, Residency Review Committee requirements, and Specialty Board requirements for certification and tracking for each specialty program. Be familiar with the ACGME Institutional Requirements and pertinent Duke University Hospital institutional policies and guidelines. Maintain continuing education by presenting and attending local, regional, and national meetings. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideasan exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.