Office Manager

The Office Manager is a leader within the clinic who ensures the office operates smoothly and professionally.

Job Responsibilities :

• Assist in facilitating the site meeting with the Senior Clinician.
• Assist in developing training plans and assist in training new Administrative Assistants.
• Interview Administrative Assistant.
• Performance management of direct reports including completion of performance reviews.
• Approve PTO and approve Time Sheets.
• E-Filing involuntary committal paperwork with the courts.
• Provide clients with community resource information.
• Schedule Lunch and Learns.
• Responsible for all job responsibilities of an Administrative Assistant as described in the corresponding job description.
• Complete and schedule initial Med Management and Therapy intakes.
• Scheduling and rescheduling of clinic clients.
• Ensure all Informed Consents are up to date, signed and scanned into the client file. This may entail discussing the Informed Consent with the client before the client voices understanding and signs.
• Ownership of the waitlist which includes scheduling clients with initial intake and ensuring all information in InSync is correct and intake forms have been signed.
• Per provider request send out client discharge, late cancel, and no-show letters.
• Assist providers with completing social security administration / disability form.
• Audit files with the assistance of the Senior Clinician.
• Running clinic specific reports such as, but not limited to :

Run batch eligibility daily to ensure insurance is verified.

Requirements :

Competencies / Qualifications (Knowledge, Skills, and Abilities) :

Education :

Experience :

Other Condition :

Covenant Family Solutions conducts background and refernces checks on all persons being offered employment.