Director Of Admissions And Records

Job Description : POSITION DESCRIPTION

Under the direction of the Vice President of Student Services, the Director of Admissions and Records plans, organizes and administers the activities and operations of Compton College Admissions and Records department.

REPRESENTATIVE DUTIES

The duties of the Director of Admissions and Records may include, but are not limited to, the following :

Plan, organize, control and direct the processes and operations of the Admissions and Records Office; interpret and apply federal and state-mandated guidelines; recommend related policies, procedures and guidelines for the District.

Revise and edit related policies and procedures for class schedule and catalog copy.

Supervise and evaluate the performance of assigned staff.

Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to assigned activities and personnel.

Prepare and maintain accurate state and federal reports including student attendance accounting records, student permanent records, student residency, faculty grades and attendance records; registration and enrollment statistics and other records as assigned; participate in audits of records as assigned.

Communicate with other administrators, personnel and contractors to coordinate activities, and processes, resolve issues and conflicts and exchange information.

Develop and prepare the annual preliminary budget for the Admissions and Records Department; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

Provide professional development opportunities to assigned staff through conference attendance and training workshops.

Maintain relevant knowledge of computer technology and systems as it relates to Admissions and Records operations.

Attend and conduct a variety of meetings as assigned.

Performs other necessary related duties as assigned.

KNOWLEDGE AND ABILITIES :

KNOWLEDGE OF :

Planning, organization and direction of the Admissions and Records Department.

Applicable laws, codes, regulations, policies and procedures including Title V and Education Codes related to attendance accounting, residency, student and faculty rights, record-keeping and related matters.

Basic college curricula.

District organization, operations, policies and objectives.

Budget preparation and control.

Oral and written communication skills.

Principles and practices of administration, supervision and training.

Interpersonal skills using tact, patience and courtesy.

Operation of a computer and assigned software.

Record-keeping techniques.

ABILITY TO :

Plan, organize and administer the processes and operations of the Admissions and Records Department.

Plan, schedule and manage registration activities.

Operate a personal computer with proficiency.

Supervise and evaluate the performance of assigned staff.

Prepare comprehensive narrative and statistical reports.

Direct the maintenance of a variety of reports and files related to assigned activities.

Communicate effectively both orally and in writing.

Interpret, apply and explain rules, regulations, policies and procedures.

Establish and maintain cooperative and effective working relationships with others.

Analyze situations accurately and adopt an effective course of action.

Meet schedules and timelines.

Work independently with little direction.

Plan and organize work.

Work confidentially with discretion.

Required Qualifications :

EDUCATION AND EXPERIENCE

REQUIRED QUALIFICATIONS :

Any combination in equivalent to : bachelor's degree in a related field and five years administrative student service experience, preferably in admissions and records, in an educational institution of which at least three years are in a supervisory capacity.

Sensitivity and understanding of the diverse academic, social, economic, cultural, disability and ethnic backgrounds of community college students.

WORKING CONDITIONS :

Travel within and outside of the District in performing responsibilities and functions.

Work under tight deadlines.

Hear and speak to exchange information.

Use hand, wrist and finger dexterity to operate a variety of office equipment.

Lift up to 25 pounds.

COMPENSATION AND BENEFITS

SALARY RANGE : $112,232-$150,401 per year (depending upon education and experience)

The College provides a diversified insured benefit program for all full-time employees, including medical, dental, vision and life insurance. Dependent medical, dental and vision insurance is available, toward which the College and the employee may contribute.

Paid sick leave is granted equal to one day for each month of service. Sick leave may be accumulated indefinitely. Rather than State Disability Insurance, limited sick-leave benefits are available for days beyond the earned sick-leave days. Long-term disability income-protection insurance is also available.

Full-time employees contribute a percentage of their regular salary to either the State Teachers' Retirement System (STRS) or to the Public Employees' Retirement System (PERS) and Social Security.

WHAT WE OFFER

Voluntary (Medical / Dependent Day Care) Flexible Spending Account

$50,000 Life Insurance Benefit

Deferred Compensation Program (403(b) / 403 (b) Roth / 457 plans)

Retirement Pension Plan (CalSTRS / CalPERS)

Abundant Professional Growth & Development Opportunities

Cumulative sick leave

Receive Longevity Pay for years of continuous service.

Employee Assistance Program

Environment that fosters diversity and inclusion

Progressive and innovative culture

PRE-EMPLOYMENT REQUIREMENTS / CLEARANCES

Criminal Justice Fingerprints.

Tuberculosis screening.

District pre-placement drug testing at District expense.