Sr. Administrative Associate- Radiology

Sr. Administrative Associate - Radiology

Position Summary : Assists Director, Manager, or Chief of Service in managing daily administrative operations of a clinical service, medical / surgical practice, and business or management office. Leads and performs administrative functions requiring in-depth knowledge of departmental programs and services. Organizes and leads provision of secretarial and administrative support services. Acts as the "go-to" person for the administrative staff.

Key Responsibilities :

• Leads and directs secretarial, clerical, and administrative support services. Plans work schedules to ensure coverage and compliance with hospital and departmental policies. Develops and maintains office systems, procedures, and policies.
• Oversees departmental recordkeeping for sensitive administrative and financial data. Manages database input, report generation, and data accuracy. Evaluates and implements system updates as needed.
• Monitors and reconciles budgets and expenses, resolving discrepancies. Collects and compiles data for budgets, grants, and complex reports; prepares analyses and supporting materials.
• Manages daily administrative operations, including payroll, personnel records, and regulatory reporting. Processes administrative forms such as purchase orders, payment requests, and reappointment documents.
• Coordinates departmental fellowship, residency, and training programs. Manages applications, schedules interviews, communicates with applicants, and oversees credentialing, licensure, and related documentation.
• Plans and executes logistics for seminars, conferences, and events. Manages communications, materials, locations, registrations, and expense tracking.
• Schedules appointments and meetings, maintains supervisor's calendar, and coordinates travel and meeting logistics, including agendas and materials.
• Manages departmental supply inventory and equipment. Approves standard purchases, coordinates repairs, and recommends non-routine acquisitions. Serves as liaison with support departments.
• Prepares and edits correspondence, reports, and confidential documents. Transcribes materials and drafts responses, ensuring accuracy and clarity in all communications.

Minimum Qualifications :

Schedule : M-F 8 : 00AM-4 : 30PM. Hybrid / in person after training period.

Office / Site Location : Boston

Regular, Temporary, Per Diem : Regular

Remote Eligibility : Part Remote / Hybrid

Pay Range : $20.63-$31.46 Hourly