Patient Services Coordinator Clinical

Job Description

Job Description

Role and Responsibilities

Directly responsible for scheduling patient visits and assisting with coordination of client care and completion of specific tasks necessary in the operation of clinical services. Maintain HCHB tasks and reports in current status. Follow all procedures as outlined in Standard Operating Procedures (SOP) – PSC Daily Checklist, PSC HCHB responsibilities – as well as all task-specific procedures and policies.

Essential Functions

• Ensure voicemail and e-mail are checked on a regular basis and response to messages is timely.
• Responsible for scheduling of all disciplines : skilled nursing, physical therapy, occupational therapy, speech therapy, registered dietitian, social work, home health aide, personal care aide.
• Complete scheduling as ordered in HCHB to ensure agency has met care requirements for patients.
• Ensure that HCHB is updated with case managers for all disciplines on all active patients.
• Edit schedule for clinicians calling in sick, ensuring patients are reassigned in computer database.
• Receive second calls from the field staff during the Clinical Field Staff Supervisor’s lunch hour, weekly Case Conferences, and other busy times. Refer clinical questions to Regional Director / DPS as necessary.
• Complete tasks / coordination notes as shown on the action screen in HCHB and assigning staff to the requested visits according to Agency Scheduling Guidelines and PSC HCHB Responsibilities. (Tasks / Coordination Notes to be completed in HCHB on the day they arrive in workflow. Visits that arrive after normal business hours will be completed as necessary by after-hours staff. The balance will remain in workflow to be completed by the PSC who works during normal business hours).
• Give direction to field staff regarding their schedules, productivity requirements, visit completion, and adherence to the “Not Home Not Found Protocol.”
• Ensure the Hospital Hold Process is followed, as outlined in the SOP.
• Ensure the Missed Visit Protocols are followed, as outlined in the SOP.
• Run Scheduling Request Report multiple times per day, to ensure all necessary visits are scheduled.
• Run Agency Summary Report daily, to ensure all staff have accepted work.
• Run Agent Summary Report daily, for follow-up, according to policy. Provide a copy of report daily to Regional Director / DPS.
• Run Client Schedule Report daily, to ensure visits are verified for billing as well as review of visits missed, reassigned, declined and office reassigned status. Follow-up with contract agencies as applicable to HHA / PCA visits unverified greater than 30 days.
• Assist with internal transfer of patients between branch offices. Update HCHB and computer programs as appropriate.
• May be required to serve on at least two agency wide committees per year.
• Adhere to and participate in the agency’s mandatory HIPAA / Privacy Program and Employee Compliance Program.
• Read and adhere to all Agency Policies and Procedures and follow the Employee Handbook Guidelines.
• Entry of verbal orders received via phone.
• Enter Hospital Hold Orders.
• Notify physicians of visit changes, as needed.
• Handle clinical patients’ questions as appropriate for Clinical scope.

This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Education Requirements

Qualifications and Requirements

Work Environment

The Patient Services Coordinator is primarily in an office setting and may be exposed to outdoor conditions.

The working conditions are classified as light work :

Physical Requirements

The following is a description of the physical requirements on a daily basis for the Patient Services Coordinator. While performing the duties of the job the employee is regularly expected to :

This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

EOE / AA Minority / Female / Disability / Veteran

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Company Description

When you join HCR, you become part of something meaningful. Whether you’re visiting patients in their homes or helping behind the scenes in the office, your work helps people stay well, stay home, stay connected to the life they love, and receive the dignity they deserve. You’ll be surrounded by supportive teammates, approachable leaders, and technology designed to make your job easier. We offer hands-on training, continuing education, and opportunities for growth so you can build a career that feels both rewarding and impactful. Our team takes pride in delivering high-quality, culturally sensitive care that meets people where they are. We believe that understanding and respecting the unique needs of every individual and family is key to providing the best care possible.

Why It Matters

Home is where people feel most comfortable, and your work helps keep it that way. Every visit, phone call, and act of kindness has the power to brighten someone’s day and bring peace of mind to a family. At HCR Home Care, you’ll be part of a compassionate, mission-driven team that values professionalism, caring, ownership, unity, and adaptability. You’ll see the difference your efforts make in the lives of others and experience the pride that comes from helping people live safely and independently in the place they love most, their home. Come grow with us. Come home to HCR Home Care.

Company Description

When you join HCR, you become part of something meaningful. Whether you’re visiting patients in their homes or helping behind the scenes in the office, your work helps people stay well, stay home, stay connected to the life they love, and receive the dignity they deserve. You’ll be surrounded by supportive teammates, approachable leaders, and technology designed to make your job easier. We offer hands-on training, continuing education, and opportunities for growth so you can build a career that feels both rewarding and impactful. Our team takes pride in delivering high-quality, culturally sensitive care that meets people where they are. We believe that understanding and respecting the unique needs of every individual and family is key to providing the best care possible.\r\n\r\nWhy It Matters\r\nHome is where people feel most comfortable, and your work helps keep it that way. Every visit, phone call, and act of kindness has the power to brighten someone’s day and bring peace of mind to a family. At HCR Home Care, you’ll be part of a compassionate, mission-driven team that values professionalism, caring, ownership, unity, and adaptability. You’ll see the difference your efforts make in the lives of others and experience the pride that comes from helping people live safely and independently in the place they love most, their home. Come grow with us. Come home to HCR Home Care.