Job Description
Who We Are :
Jemby Electric Inc. is an electrical contractor serving businesses in the Bay Area. We see that, through what we do, we can help our customers and employees achieve their dreams. Our vision is to empower cities and people, and we do this by building lasting relationships with them. We’re a small but growing team that values Reliability, Intelligence, Caring, and Honesty in everything we do.
What We Offer :
- Jemby Electric pride ourselves on being a training company. Constantly looking for ways to help grow and develop our team members and help them achieve their goals.
- Competitive Medical Benefits for full-time employees.
- 401(k) Match after 90 days of employment for full-time employees.
- Certification reimbursement for approved work related / career developing courses.
- Collaborative team culture that values initiative and innovation.
What Winning Looks Like :
You keep schedules, calendars, and job walks organized so the team always knows where they need to be and when.Calls, emails, and shared inboxes are handled smoothly. Nothing slips through the cracks, and clients feel taken care of.Files and records (both digital and physical) are easy to find and up to date because of the systems you’ve built and maintained.You notice what needs attention in our space and help keep things moving.You communicate clearly and confidently, whether you’re drafting an email, updating leadership, or connecting with a client.You spot issues before they become problems and step in with solutions; freeing up leadership to focus on bigger priorities.The team can count on you to be reliable, professional, and trustworthy; especially with sensitive information.You thrive in a team environment; supporting others while also driving your own tasks forward and you’re excited to grow right along with us.About The Role :
As the Operations Coordinator, you will keep our daily operations running smoothly. In this role, you will be the central support for the Jemby team. Your role is crucial in managing calendars, scheduling job walks, coordinating calls and emails, organizing project documentation, and ensuring communication flows efficiently across the company. This position is well-suited for someone who enjoys problem-solving, staying organized, and supporting multiple priorities at once. You’ll play a key role in helping our projects and people succeed by making sure the details are handled and nothing falls through the cracks.
Key Responsibilities :
Administrative & Office Support
Manage company calendars and schedule job walks, site visits, and internal meetings.Answer and route incoming calls and emails; manage shared inboxes promptly and professionally.Maintain organized filing systems in both multi-platforms (digital & physical) that make it easy to access and keep projects moving smoothly.Assist with facility maintenance and ensure the office environment remains functional and professional.Project & Operations Coordination
Support project documentation including onboarding packets, submittals, and closeout documents.Track action items, deadlines, and project follow-ups to ensure nothing is missed.Coordinate with suppliers, subcontractors, and clients for project needs and logistics.Assist leadership with task tracking to keep projects and teams aligned.Communication & Relationship Coordination
Serve as a point of contact between leadership, field teams, and office staff.Draft, edit, and distribute internal communications and updates.Handle client and vendor inquiries with professionalism and care.Support leadership in preparing for meetings and presentations.Executive Support
Provide direct administrative support to the President and VP; ensuring priorities are managed.Prepare agendas, notes, and follow-ups for leadership meetings.Maintain confidentiality with sensitive business information.Anticipate leadership needs and proactively resolve scheduling or organizational issues.Qualifications :
Be legally authorized to work in the United States.Have a valid CA Driver’s license and be able to drive company vehicles.3+ Years' experience in admin, office coordination, or executive support. (bonus if you’ve worked in the construction or contracting industry but not required)Comfortable with MS Office, Outlook, and other everyday business tools.