Senior Financial Analyst

Contract And Compliance Manager

Position is responsible for activities that coordinate financial operations and manage the compliance and financial health of the department. Position serves as Contract and Compliance Manager, Accounts Payable Manager, and Finance/Business Analyst. The City of Indianapolis prioritizes and celebrates diversity, equity, and inclusion in all its forms. This position values diversity in perspectives and experiences among colleagues and the residents of this city whom they serve.

Position Responsibilities

Manages and coordinates the contract process between division staff, the Office of Corporation Counsel and Purchasing.

Log and assist staff with preparation of contracts; ensure appropriate contract documents are obtained.

Manages and oversees contracts as assigned that govern operations to ensure that provisions of contracts are followed.

Monitors and evaluates contractually required reporting. Performs spot monitoring of park service contracts to validate customer satisfaction and contract compliance as requested. This includes but is not limited to contracted janitorial services, port-o-lets and various administrative/executive contracts.

Develops and administers contractor evaluation process and compliance documentation. Coordinates with Purchasing on contractor compliance.

Develops, teaches and coordinates policy and procedures for Park Managers to monitor contracts that affect their specific park location.

Manages the contract process upon expiration of contracts.

Monitors contractually required reports that include but are not limited to wage reports, expense reports, revenue reports, audit reports, operational reports, etc. for various contracts.

Prepares reports of findings and recommends improvements where appropriate to accomplish contract objectives.

Identifies, anticipates and tracks impactful situations related to contracts- be able to anticipate implications and consequences of a situation and prepare possible contingency plans and advise management.

Assists in the development of business policies and procedures and conducts special financial and business related studies as requested.

Assists in audits of various departmental policies, procedures and internal controls as assigned.

Cooperates with outside auditors as necessary.

Utilizes, possesses and applies a broad knowledge of internal control principles, practices and procedures to all duties.

Provides assistance to department Administrators and Managers in the matters of financial systems and procedures.

Monitors budget to actual expenditures, monitors and approves expenditures by reviewing purchases by department divisions, produces regular and special budget reports, performs various budget analysis, performs budget transfers, resolve allotment expenditure errors daily, processes Journal Entries to correct errors and prepares fiscal ordinance requests for OFM and Council action.

Coordinates department wide finance issues with other finance staff.

Reviews and analyzes payments for overcharges and possible areas of over usage. Creates requisitions, purchase orders and processes vouchers for payment. Serves as the department's overall accounts payable strength in trouble shooting, problem solving and timely payments and resolution to matters.

Ensures and supports continued up to date compliance within operations of all related standards of the National Accreditation Standards of the Commission for Accreditation of Park and Recreation Agencies (CAPRA).

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualifications

Bachelor's Degree in Finance, Accounting, Business Administration, Public Administration, or a related field and a minimum of five (5) years of related work experience in Finance, Procurement, Payroll, Inventory or Contract Management. One (1) year of previous experience may be substituted for each year of required education. Must have knowledge and experience in general accounting procedures. Knowledge of various computer software especially worksheets and databases. Ability to coordinate multiple tasks to completion. Excellent communication skills required both verbally and in writing.

Independent Judgment

Established policies and procedures direct actions. Independent judgment is used in monitoring and complying with department and city policies in day to day financial relation operations. This position works under general supervision and carries out broad and complex assignments requiring comprehensive knowledge in the field of specialization and the organization in order to interpret and apply policies, as well as, develop recommendations for change.