Project Coordinator

PURPOSE :

The Project Coordinator provides comprehensive support to the Information Technology Services (ITS) department by coordinating project activities and delivering high-level administrative assistance. This role bridges project coordination and office management functions, ensuring organizational efficiency, effective budget and inventory oversight, and seamless office operations. The incumbent will be responsible for supporting technology initiatives, managing office logistics, maintaining detailed records, and facilitating clear communication among stakeholders to help achieve departmental goals.

ESSENTIAL JOB FUNCTIONS, DUTIES, & RESPONSIBILITIES :

• Project Coordination : Assist with planning, scheduling, and tracking IT projects to ensure successful and timely delivery of initiatives; monitor progress, escalate issues or risks, and support project rollouts and implementation efforts.
• Administrative Support : Manage daily office operations for the ITS department, including scheduling meetings, preparing and distributing agendas and minutes, and maintaining up-to-date project documentation and departmental records.
• Budget and Fiscal Oversight : Track project and departmental budgets, monitor expenditures, process invoices and vendor payments and support fiscal planning to ensure prudent resource allocation and cost control.
• Office Supplies and Inventory Management : Maintain inventory of office supplies and IT equipment, place orders to prevent shortages, and ensure all resources are tracked, stocked, and in working condition.
• Communication : Serve as a point of contact for internal and external stakeholders, fostering clear and professional communication, and ensuring timely dissemination of project updates and departmental information.
• Office Planning and Logistics : Coordinate office logistics, plan and organize internal events and meetings, arrange workspace assignments and facilitate a positive and productive office environment.
• Compliance and Documentation : Ensure adherence to institutional policies, data governance, IT security  standards, and maintain accurate records of office procedures and compliance documentation.
• Staff Support : Assist with onboarding and training of new staff, manage leave requests and scheduling, and  support team members to maintain effective workflow and office coverage.
• Documenting Work Duties : Regularly document, update, and maintain detailed descriptions of work duties and  processes for the ITS department to support consistency, training, and operational clarity.
• Continuous Improvement : Identify operational inefficiencies, recommend process improvements, and  i mplement best practices to enhance productivity and departmental morale.

KNOWLEDGE, SKILLS, & ABILITIES :

QUALIFICATIONS :

PHYSICAL DEMANDS :

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is

subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since

no job description can detail all the duties and responsibilities that may be required from time to time in the performance of

a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the

changing nature of the job shall also be considered part of the jobholder's responsibility.