Service Administrative Assistant

Administrative Assistant

Schedule : 10 : 00 AM - 6 : 00 PM (Flexible, Full-Time, On-Site)

Pay Rate : $27.00-$28.00 per hour, depending on experience

Location : Teaneck, NJ

Position Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide comprehensive support to our operations and office management team. The ideal candidate will be highly organized, efficient, and capable of handling multiple priorities in a fast-paced environment. This role plays a key part in maintaining smooth daily operations, supporting both office and field personnel, and ensuring compliance with company standards.

Key Responsibilities

Account & Database Management

Set up and maintain new accounts in the routing database, ensuring accuracy and timely updates.

Track, update, and organize the customer key system (approximately 100 accounts).

Maintain accurate records in customer databases and prepare related reports as needed.

Communication & Coordination

Distribute notes, memos, and updates to drivers regarding new accounts, product changes, and service requirements.

Serve as a point of contact between drivers, management, and clients to ensure effective communication and issue resolution.

Office Management & Support

Oversee day-to-day administrative operations, ensuring the office remains well-organized and fully supplied.

Order and manage office supplies and coordinate regular drinking water deliveries.

Support general maintenance requests and assist in scheduling on-site services or vendors as needed.

Staff & Vendor Management

Supervise cleaning and sanitation staff, reviewing performance, verifying completed work, and processing invoices.

Collaborate with vendors to ensure timely delivery of services and materials.

Compliance & Safety Support

Assist in maintaining compliance with DOT (Department of Transportation) requirements and company safety protocols.

Monitor and restock first aid kits, ensuring all locations remain safety compliant.

Help maintain accurate documentation for inspections, audits, and internal compliance reviews.

Skills & Qualifications

Experience : Minimum of 4+ years in an administrative, office management, or operations support role.

Technical Skills : Proficiency in Microsoft Office Suite (Outlook, Word, and Excel, including basic formulas and data entry).

Communication : Excellent verbal and written communication skills with a professional and friendly demeanor.

Organization : Strong attention to detail, exceptional time management, and the ability to handle multiple priorities efficiently.

Problem Solving : Resourceful and adaptable, with the ability to anticipate needs and proactively address potential issues.

Preferred : Experience in compliance, logistics, or safety-related administrative tasks.

Why Join Us

This is an excellent opportunity for a reliable, detail-oriented professional who enjoys being the backbone of daily operations. You'll play a vital role in supporting both internal teams and customer-facing processes in a collaborative, supportive environment.

📞 For more information about this posting, please text 201.389.7329.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.