Accounting / Administrative Assistant

Impact Automation is looking for an Accounting / Administrative Assistant to support our rapid growth. You will fill a critical need on Impact's business operations team if you are detail-oriented, energetic, enjoy bouncing between various tasks, and know when to follow the established rules, but can be creative with tasks that are new or unique.

The ideal candidate is able to utilize critical thinking skills to solve problems with little supervision, is a team player willing to pitch in where needed and thrives in the fast-changing world of growth stage companies. This position may quickly evolve and split into two positions but currently the need is for accounting assistance with some admin duties in the mix.

About us

Impact Automation is a fast-growing company which supplies industrial equipment to the E-Commerce market. When you click "buy-it-now," Impact Automation technology is used to bring packages and parcels from the warehouse to your door. We are looking for smart, hard-working folks who want to shine in a small company environment. At Impact, we all wear lots of hats, work together, and count on each other. Candidates must have technical skills and will be expected to contribute right away.

Responsibilities

• Process Accounts Receivable invoices
• Process Accounts Payable bills
• Credit card logs and reconciliation - ensure all employees turn in receipts and code their purchasing card expenses
• Assists the Accounting Manager with monthly close out
• Process orders for spare parts
• Assists with new customer and vendor set up as needed
• Serves as Gatekeeper for the company by greeting visitors and answering the phone
• Maintains the inventory of office and kitchen supplies; places orders to replenish
• Makes travel arrangements for employees & contractors as needed
• Assembles product manuals and drawings in binders for each job
• General office appearance - water plants, keep soft drinks stocked in the fridge, liaison with cleaning service and landlord
• Coverage for bookkeeping and purchasing during vacations and busy periods
• Other duties and ad-hoc projects as required

Requirements

Requirements

What you need to succeed

This is a full-time job working in an office Monday through Friday, or could be filled by two part-time candidates.

Please specify if you are looking for full-time or part-time work and how many hours. The successful candidate will be required to provide documentation demonstrating the right to work in the United States upon hire and subject to the E-Verify program.