Job Description
Job Description
We are seeking an experienced and strategic Purchasing / Buyer Assistant to lead our global sourcing, supplier management, procurement, and manufacturing planning functions. The ideal candidate will bring deep expertise in importing from international markets—specifically China, India, and Bangladesh—and will demonstrate proven success in negotiating supplier contracts, coordinating supply with production schedules, managing risk, and driving cost efficiencies while ensuring quality and compliance.
Key Responsibilities
The Buyer is responsible for managing procurement activities that support field operations across roofing and coatings job sites. This role ensures timely and cost-effective sourcing, ordering, and delivery of materials, equipment, and services required to support successful projects.
Duties and Responsibilities
- Issue POs through our ERP system (currently Sage) for all approved goods and services.
- Ensure vendor set up and compliance with internal procurement protocols.
- Maintain accurate records for purchased goods and services.
- Ensure alignment with MSA and site-specific scopes of work.
- Respond to field shop requests and issues with urgency, prioritizing high severity
needs that could impact job progress.
Coordinate with foreman and project managers to validate site specificrequirements and delivery timelines.
Negotiate pricing, terms and delivery to align with project timelines.Manage inventory purchases across multiple warehouse locationsAnalyze purchasing trends and frequent orders to identify opportunities forblanket purchases or long-term agreements.
Coordinate with Operations to support equipment rental and purchasingactivities.
Work with the Safety team to ensure products meet site-specific and OSHAcompliance standards.
Work closely with Project Managers to monitor job costsFacilitate material returns and discrepancy resolutions with vendors.Conduct research on products, equipment and vendors to support companyprojects.
Assist with internal projects by monitoring purchase order entry and receipt toensure timely and accurate tracking.
Track and expedite deliveries to meet critical deadlines.Coordinate with Asset Manager for all asset purchases to ensure accuraterecording of purchase date, cost, and warranty details.
Develop and manage vendor partnerships to ensure reliable service and supply.Collaborate with the Accounts Payable department to resolve invoicediscrepancies.
Review, approve, and submit invoices to Accounts Payable for processing.Monitor product recalls and ensure timely communication across departments.Required Qualifications
Bachelor’s degree in Supply Chain, Business, International Trade, or related field.Relevant professional experience may be considered in place of a degree.2-3 years of purchasing experiencePurchasing : 3 years (Required)Inventory management : 2 years (Required)Logistics : 2 years (Required)High degree of attention to detailExcellent communication skillsGood problem analysis and problem-solving skillsStrong negotiation skillsAbility to work in fast-paced, field driven environment with shifting priorities.Strong time management, communication and organizational skillsProven expertise in importing from China, India, and Bangladesh, with strong understanding of customs clearance, HS codes, tariffs, and logistics.Demonstrated success in supplier contract negotiation and long-term global sourcing strategies.Experience in production scheduling, capacity planning, and coordinating purchasing with manufacturing operations.Knowledge of ERP and procurement systems; proficiency with data analysis tools.Strong financial acumen and ability to drive cost reduction initiatives without sacrificing quality.Willingness to travel as needed.Preferred Skills
Experience with fiberglass, bamboo, textiles, or agricultural support products.Familiarity with trade compliance, tariff classification, and free trade agreements.Background in sustainability and ethical sourcing initiatives.Knowledge of lean manufacturing principles, MRP systems, and demand forecasting tools.Technical Skills
Basic math comprehensionStrong Excel SkillsERP Software experienceMicrosoft Office SuiteAdobe Acrobat Suite