Executive Assistant

Executive Administrative Assistant

At F5, we strive to bring a better digital world to life. Our teams empower organizations across the globe to create, secure, and run applications that enhance how we experience our evolving digital world. We are passionate about cybersecurity, from protecting consumers from fraud to enabling companies to focus on innovation.

Everything we do centers around people. That means we obsess over how to make the lives of our customers, and their customers, better. And it means we prioritize a diverse F5 community where each individual can thrive.

Position Summary

Provides executive administrative support of a highly complex and responsible nature for a Senior Vice President and the team. This role is a key member of the executive leadership team. You can be a part of a fast-paced, transformational team that is enabling and driving change in a global technology company. Interfaces with high-level internal / external contacts and stakeholders requiring considerable discretion and initiative. Understand functions across various business groups and utilize judgment to act proactively in the dispensation of tasks on behalf of executive leadership. Provides mentorship and leadership for the administrative team across the functions.

Responsibilities

Provide confidential executive administrative support to the senior leadership team.

• Coordinate schedules for meetings, arranges appointments, schedules visitors, maintains calendars and plans complex travel.
• Perform specialized, complex, administrative duties that vary in methods, procedures, and standards.
• Manage Executive Leaderships' calendar and schedule meetings.
• Handle non-routine correspondence and assemble highly confidential and sensitive information.
• Make complex travel arrangements that impact the CISO along with the Leadership reporting to the Executive.
• Mentor assistants, coordinators, and others throughout the company; sharing knowledge, resources, and experience.
• Serve as a point of contact for internal and external stakeholders. Contacts are frequent within and outside the organization and involve obtaining or providing information on matters of critical importance to the organization and usually are of a sensitive / confidential nature.
• Maintain and protect highly confidential corporate information.
• Coordinate logistics associated with Executives' rhythm of business.
• Develop, manage, and enhance both internal and external communication with existing and potential clients.
• Deal with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.
• Provide leadership in the physical office location to the CISO / SVP's teams.
• Work independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, which may include planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures, etc.
• Coordinate with Corporate Communications and assist in the issuance of internal communications and external communications as required.
• Represent the Office of the CISO / SVP across the Company which includes responding to inquiries and escalating as necessary.
• Coordinate webcast releases for conferences and conference calls, with a primary responsibility for call quality and overall success.
• Event planning and support for department related events.
• Must be available for occasional domestic and international travel to support the Executive.

Other Responsibilities

Knowledge / Skills / Abilities

Qualifications

The job description is intended to be a general representation of the responsibilities and requirements of the job. However, the description may not be all-inclusive, and responsibilities and requirements are subject to change.