Clerical, Class III

Job Posting

Schedule : Hourly ___-day clerical work schedule. Hours may vary based on program needs.

Reports To : Building Principals, immediate supervisor

Supervision : Clerical Classes I & II; Student Workers

Qualifications : Required : High School Diploma or G.E.D., and three years progressively responsible office, customer service or secretarial experience; OR, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the position. Preferred : bilingual, Spanish or Somali.

Position Summary

This class is the third level in the four level clerical group. Incumbents are responsible for the duties of the previous levels as well as more complex and non-routine clerical functions. Responsibilities may include preparing reports; preparing and proofing original documents and correspondence; processing confidential documents; performing basic accounting functions for assigned area; coordinating event logistics; and conducting moderately complex research. Incumbents may supervise student workers. Some positions may require bi-lingual skills.

Salary : $20.33 / hr - $23.22 / hr (subject to negotiated agreement and work experience)

Professional Responsibilities

Maintain accurate records

Communicate with families and public

Contribute to the school and district

Grow and develop professionally

Show professionalism

Maintain Confidentiality

Knowledge

Principles and practices in assigned area of responsibility

Customer service principles

English language, grammar, and punctuation

Modern office procedures, methods, and equipment

Meeting and / or special event scheduling and coordination techniques

Applicable Federal, State, and Local laws, rules, regulations, policies and procedures

Report preparation techniques

Recordkeeping principles

Keyboarding techniques

Mathematical principles

Filing principles and practices

Skills

Prioritizing and assigning work

Using a computer and related software applications

Providing customer service

Filing

Receiving and processing specialized documents and information in assigned area of responsibility; ensuring compliance with applicable policies, procedures, and guidelines

Composing a variety of business correspondence

Performing mathematical calculations, including standard statistical calculations

Reading and interpreting specialized data and information in assigned area of responsibility

Scheduling and coordinating special events and meetings

Keyboarding

Using modern office equipment

Interpreting and applying applicable laws, rules, regulations, policies and procedures

Processing and reconciling financial documents and information

Preparing and proofreading a variety of reports and / or documents

Maintaining confidentiality

Maintaining records and files

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction

Essential Duties

May supervise or serve as a lead to lower level staff and student workers, which includes : prioritizing and assigning work, training staff on work methods and procedures, and / or performing other related activities

Provides complex, specialized administrative and technical support for an assigned department or program in maintaining department files and information; maintaining calendars; preparing and publishing notices; preparing contracts; making travel arrangements; overseeing and maintaining office filing system; prescreening mail; answering and monitoring phones; taking and transmitting messages, and / or performing other related activities

Prepares, processes, receives, sorts, and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries, and / or other related information

Creates a variety of written business documents, which may include : correspondence, reports, memos, notices, forms, contracts, work orders, notices, certificates, schedules, meeting agendas and minutes, and / or other related materials

Coordinates or processes administrative activities for assigned academic area, programs, or functions, including : serving as liaison to the general public in explaining procedures and operations and providing general assistance, handling routine or specialized department functions or problems, and referring complex or difficult issues

Provides administrative support, which includes : preparing and proofing reports, forms, and correspondence; updating internal manuals; monitoring the accuracy and implementation of applicable website and related updates; and / or performing other related duties

Responds to routine and sensitive requests for information and assistance; provides information regarding applicable rules, policies, and regulations; researches and resolves concerns and complaints from internal and external customers; refers inquiries as appropriate

Organizes and maintains files, including creating and maintaining confidential files; files documents alphabetically, numerically, or by other prescribed methods

Performs a variety of research related to assigned area of responsibility; compiles findings and makes recommendations based on findings

Maintains a variety of contact lists, resource lists, logs, maps, calendars, deadline dates, procedural documents, meeting dates, and / or other related items

Coordinates and prepares for meetings, training sessions, workshops, and / or special events, which includes : preparing meeting agendas and packets, publicizing meetings, recording meeting activities, transcribing and disseminating meeting minutes, scheduling, preparing and disseminating invitations, meeting announcements, and public notices; coordinating and assembling applicable materials; scheduling rooms; ordering meals and snacks; receiving attendance confirmations; and / or, performing other related activities

Participates in developing, preparing, and tracking a variety of fiscal documents and information, which may include : budgets, contracts, grants, credit card purchases, charge backs, petty cash, expenditures, deposits, cash sales, and / or other related items

Maintains appropriate inventory levels within assigned area of responsibility; requisitions supplies to ensure availability in support of efficient departmental operations; coordinates and processes purchasing requests for equipment, materials, parts, supplies, services, and / or other applicable items

Other duties as assigned

Physical Factors : Frequent : walking, standing, sitting, hearing, talking, and seeing

Light Work : exerting up to 20 pounds of force occasionally, and / or up to 10 pounds of force frequently, and / or negligible amount of force constantly to move objects

Benefits : We offer a comprehensive benefits package for employees working a minimum of 30 hours per week

• . This includes health, dental, and vision insurance, Flexible Spending Accounts for medical and dependent care, as well as life insurance, accidental death and dismemberment (AD&D) coverage, and long-term disability insurance. (
• Temporary, seasonal, and substitute positions not eligible.)

All Employees of Saint Cloud School District 742 are responsible to support District goals, to work collaboratively and respectfully with diverse populations of staff, students and parents and to model and promote a welcoming working and learning environment. Employees are expected to support and adapt to change and to demonstrate commitment to continuous performance improvement. Employees are responsible to establish and maintain effective...