Accounting Clerk

Job Description

Job Description

Are you looking to launch your accounting career in a hands-on, fast-paced and fun environment? Our client is seeking an entry-level Accounting Clerk to join their team, with a primary focus on full-cycle accounts payable. In this role, you’ll process vendor invoices, match purchase orders and receiving documents in the Plex system and ensure accurate coding and approvals. You’ll also support billing, payment posting, and account reconciliations while collaborating with cross-functional teams to resolve discrepancies. This is a great opportunity to build foundational accounting skills, gain exposure to both AP and AR functions, and grow within a supportive accounting team!

Responsibilities :

• Process vendor invoices, matching them with purchase orders and receiving documents in the Plex system.
• Ensure the accurate posting of expense invoices to appropriate general ledger accounts and coordinate approval processes.
• Work closely with procurement and receiving teams to address and resolve any invoice discrepancies.
• Reconcile and process freight and logistics invoices, maintaining accurate vendor records.
• Generate and distribute customer invoices based on shipping documentation, ensuring timely and accurate billing.
• Post payments, reconcile customer accounts, and monitor accounts receivable aging to follow up on overdue balances.
• Collaborate with sales, customer service, and warehouse teams to resolve billing disputes and process approved credits.
• Maintain accurate financial records in Excel and ensure compliance with internal controls and accounting policies.
• Support month-end close activities, including reconciling accounts payable and receivable ledgers.
• Assist with internal and external audits and identify opportunities for process improvement in financial operations.
• High school diploma or equivalent; additional education in accounting or finance is a plus.
• At least 2 years of experience in an accounting role, preferably within the manufacturing industry.
• Proficiency with Plex Manufacturing ERP systems and advanced knowledge of Microsoft Excel.
• Strong attention to detail and the ability to manage multiple tasks efficiently.
• Excellent problem-solving skills and the ability to communicate effectively with team members and external partners.
• Familiarity with accounts payable and receivable processes, including 3-way matching and reconciliation.
• Experience with vendor management, 1099 reporting, and maintaining accurate financial documentation.
• Commitment to maintaining confidentiality and adhering to accounting policies and procedures.