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Accounts Payable Coordinator (PT)

Accounts Payable Coordinator (PT)

City of Pearland, TXPearland, TX, USA
1 day ago
Job type
  • Part-time
  • Quick Apply
Job description

Are you a leader seeking to join a dynamic Finance Department?

Look no further and apply for the Accounts Payable Coordinator position.

The City of Pearland, TX is seeking to hire a part-time Accounts Payable Coordinator to support and improve aspects of the day-to-day operations of our Finance Department. Are you a caring and dynamic leader? Are you data-driven? Are you service-oriented? Could you excel in a fast-paced environment? If so, you may be perfect for this position?

The Accounts Payable Coordinator (part-time) earns a competitive salary $25.27-$27.35 / per hour, based on experience and qualifications.

ABOUT THE CITY OF PEARLAND

Pearland is one of the fastest-growing cities in Texas due to affordable housing, outstanding schools, safe neighborhoods , and superb quality of life . Ranked among the top ten safest cities in Texas , Pearland residents know their families are safe and secure in the community and surrounding areas. Our close proximity to Houston, just a short 20-minute drive to downtown, allows residents to experience all the city has to offer, including professional sports, world-class cultural amenities, and recreation .

Employees of the City of Pearland use multi-directional communication and cross-functional teams to promote a greater understanding of the organization by employees at all levels. We have created a culture of continuous learning that encourages and supports employee development and growth . Our work environment is one where innovation is not only supported but encouraged.

A DAY IN THE LIFE AS AN ACCOUNTS PAYABLE COORDINATOR

The Accounts Payable Coordinator (PT) serves as a lead role within the Finance Department, responsible for facilitating and executing the full accounts payable function with a focus on accuracy, compliance, internal controls, and operational excellence. This position plays a critical leadership role in ensuring that all municipal disbursements are processed in accordance with GAAP, GASB, the Texas Prompt Payment Act, federal and state grant rules and regulations, and best practices as recommended by the Texas Municipal League (TML) and the Government Finance Officers Association (GFOA).

This position also ensures audit readiness and enforces the three-way match verification process prior to authorizing any payments.

Essential Functions

Coordinate & Oversight :

  • Facilitate the end-to-end accounts payable process, ensuring accuracy, timeliness, and compliance across all disbursements.
  • Act as the primary contact for assigned internal departments and external vendors for AP-related inquiries, issue resolution, and process guidance.
  • Enforce compliance with internal financial policies and approval hierarchies.
  • Maintain proper documentation and audit trails to support all AP transactions.

Compliance & Audit Readiness :

  • Ensure strict adherence to :

    • Generally Accepted Accounting Principles (GAAP)

  • Governmental Accounting Standards Board (GASB)
  • Texas Prompt Payment Act
  • Federal and state grant regulations, including OMB Uniform Guidance (2 CFR Part 200)
  • Municipal ordinances and procurement policies
  • Ensure audit readiness by maintaining complete, organized, and accurate records of invoices, approvals, and payment histories.
  • Coordinate with Controller, internal and external auditors during annual audits and grant reviews by providing all required AP documentation and reconciliations.

    • Three-Way Match & Payment Authorization :

  • Enforce the use of the three-way match process (matching the purchase order, receiving report, and invoice) before authorizing any payment.
  • Review all invoices to confirm they are properly coded, approved, and supported by the required documentation.
  • Identify and resolve discrepancies between POs, receipts, and invoices in coordination with departments and vendors.

    • Financial Operations & Reporting :

  • Manage assigned vendor records, tax identification, W-9 forms, and 1099 reporting in accordance with IRS guidelines.
  • Oversee scheduled payment processing, including checks, ACH, and wire transfers, ensuring compliance with internal controls.
  • Assist with month-end and year-end close processes, including AP accruals and reporting.
  • Support cash flow forecasting by providing timely disbursement information.

    • Process Improvement & Best Practices :

  • Recommend and implement process improvements to enhance efficiency, reduce errors, and ensure compliance.
  • Stay current on changes to AP regulations and GFOA / TML best practices, updating internal procedures as needed.
  • Collaborate with IT or ERP support teams to improve functionality and automation within the AP module.

    • Training & Support :

  • Develop and deliver training programs for new employees and department liaisons on invoice processing, documentation standards, and AP systems.
  • Create and maintain clear written procedures and training materials to support staff education and compliance.

    • Minimum Education and Experience

  • Associate's degree in Accounting, Finance, Business Administration, or related field required; Bachelors preferred.
  • Minimum of 4-6 years of progressively responsible Accounts Payable experience, with at least 2 years in senior, supervisory, or leadership role.
  • Public sector or municipal government finance experience strongly preferred
  • Experience with federal and state grants, including documentation and compliance, is a plus

    • Special Certifications and Licenses :

  • Valid Texas Driver's License

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    Account Coordinator • Pearland, TX, USA