Purchasing Associate

Description:

The Purchasing Associate supports the buying team by placing vendor orders, maintaining accurate product and pricing information, and managing day-to-day communication with vendors. The ideal candidate is detail oriented, self-directed, and comfortable working in a fast paced environment with a high volume of email and vendor interaction.

Responsibilities:

• Receive order spreadsheets from Buyers and place purchase orders with assigned vendors
• Review and enter orders accurately, ensuring correct items, quantities, pricing, and delivery details
• Communicate directly with vendors regarding order status, availability, back orders, and replacement items
• Update pricing changes, new products, and vendor item information as provided
• Track and follow up on open orders to ensure timely resolution of issues
• Maintain accurate records and documentation related to orders and vendor communications
• Manage a high volume of emails in Outlook, responding professionally and in a timely manner
• Collaborate with Buyers and internal teams to resolve discrepancies or changes to orders
• Support continuous improvement of purchasing processes and documentation

Requirements:

Required Skills/Abilities:

• Detail oriented with a high level of accuracy
• Self-driven and able to work independently with minimal supervision
• Exceptional written and verbal communication skills
• Comfortable managing a high volume of tasks and emails in a fast-paced environment
• Professional and confident when interacting with vendors
• Strong organizational and follow-up skills
• Ability to adapt to changing priorities and vendor situations
• Fast paced environment requiring consistent attention to detail and deadlines

Education and Experience:

• High school diploma or equivalent required; additional education in business or supply chain preferred
• Previous purchasing, administrative, or vendor-facing experience preferred
• Basic Excel skills, including working with spreadsheets and data entry
• Strong typing and computer skills
• Experience using Outlook and Microsoft Teams

Work Location:

• This role may be performed in-office or in a hybrid arrangement
• Candidates must be local to the Kansas City area
• Ability to come into the office as needed for meetings, training, or business needs is required.

Schedule:

• 8:30-5 Monday-Thursday, 8:30-4 Friday

Power Sales is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age (40 and older), race, color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. Power Sales is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.