Offshore Administrator

Offshore Admin Support to OCR - Offshore Client Representative

Project : Offshore Wind Project

Work Location : Norfolk VA

Pay Rate : Not Defined / need Candidate’s requested rate

Work Schedule : 3 week rotations starting Nov 1

Mob / Demob : $500.00

Duration : Initially One Year w / annual extensions expected

Purpose

To provide dedicated administrative, documentation, and reporting support to Dominion’s Offshore Client Representative (OCR). The Admin Support ensures that daily reporting, record-keeping, and logistics interfaces are executed accurately and on time, enabling the OCR to focus on technical oversight, contractor performance, and client representation.

Key Responsibilities

• Support OCR in compiling Daily Progress Reports (DPR / DUR) in pre-defined format.
• Maintain time logs for contractors, vessel movements, transfers, and delays.
• Track claims, variations, and standby logs, ensuring proper documentation for commercial follow-up.
• Maintain a notes register for offshore observations, clarifications, and decision points.
• Record and issue Minutes of Meeting (MoM) from Daily Construction Call, Daily SIMOPS Call, and other coordination meetings.
• Ensure distribution lists are applied correctly and MoM are logged and archived.
• Track and close out action items from meetings, highlighting overdue actions to OCR.
• Maintain overview of personnel on board (POB) lists, check-ins / check-outs.
• Support logistics interfaces : cargo manifests, clearance, customs, and CVOW-regulated permitting requirements.
• Track and update deck allocations and logistics dashboards, interfacing with PTW & Logistics Coordinator.
• Maintain offshore document control register : DPRs, permits, reports, correspondence.
• Ensure correct naming conventions and revision control are applied to shared files.
• Prepare daily executive summaries for OCR to pass upwards to Dominion PMO.
• Assist in compiling lessons learned registers during and post-campaign.

Must Haves – Offshore Admin Support to OCR

Behavioral Expectations :

Interfaces