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Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs
Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student AffairsOregon Staffing • Corvallis, OR, US
Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs

Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs

Oregon Staffing • Corvallis, OR, US
2 days ago
Job type
  • Full-time
Job description

Administrative Assistant To The Executive Associate Dean And Associate Dean Of Academic And Student Affairs

The College Of Science is seeking an Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Administrative Assistant to the Executive Associate Dean and Associate Dean of Academic and Student Affairs is an integral part of the College Of Science Dean's Office and Science Success Center. This position reports directly to the Executive Assistant to the Dean and provides confidential administrative support to the Executive Associate Dean and Associate Dean of Academic and Student Affairs. The majority of the administrative assistant's activity is performed independently on campus in an office environment.

The administrative assistant is responsible for understanding the University and College's mission and goals, and the policies, rules and procedures as they apply to the position. Sound judgment, anticipatory skills, confidentiality, excellent organizational and communications skills, professional writing and editing skills, and the ability to be agile to change are imperative skills and qualifications for being successful in this position.

The College Of Science provides a core instructional role at Oregon State University (OSU), supporting the ideals of learning, discovery, and engagement that are the foundation of a land-grant university. The College supports more than 3,600 undergraduate students and 500 graduate students (including dual majors) within nine undergraduate, eight M.S. and seven Ph.D. degree programs.

The College's Strategic Plan 2022-2027 aligns with the University's strategic plan, supporting our mission to develop the next generation of leaders, mentors, educators, and culture shapers to advance scientific discovery and science literacy for addressing local, regional, and global challenges to provide solutions that improve the human condition. To support society's scientific challenges, we are invested in discovery driven science and applied and transdisciplinary research.

The College Of Science is deeply committed to upholding the values of anti-racism, diversity, justice and equity cornerstones of institutional and scientific excellence. Through our rich collection of people, ideas and perspectives, we engage in a healthy, constructive dialogue to learn, inform our research, and make discoveries. We work to ensure all have equitable access to succeed in science, work to dismantle systems of oppression, embed equity in everything we do and create a climate of trust, understanding and inclusion.

Oregon State University is an international public university with the most research funding of any of the public universities in Oregon. We draw people from all 50 states and more than 100 countries. We are 1 of 3 land, sea, space and sun grant universities in the U.S. We have 3 campuses, 11 colleges, 12 experiment stations, extension programs in all 36 counties, and nearly 200 degree programs. For the ninth consecutive year, OSU has been recognized for the excellent quality of its online degree programs with a top 10 national ranking from U. S. News & World Reports.

OSU provides leadership opportunities for people interested in promoting and enhancing diversity, nurturing creativity and building community. All employees are responsible for helping to maintain and enhance OSU's collaborative and inclusive community that strives for equity and equal opportunity. All faculty are also expected to be collegial members of their units, and to perform appropriate service that contributes to the effectiveness of their departments, colleges, and the University, and of their professions.

Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

  • Top 1.4% university in the world
  • More research funding than all public universities in Oregon combined
  • 1 of 3 land, sea, space and sun grant universities in the U.S.
  • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
  • 7 cultural resource centers that offer education, celebration and belonging for everyone
  • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
  • 35k+ students including more than 2.3k international students and 10k students of color
  • 217k+ alumni worldwide

Locations : Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package : Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including :

  • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
  • Free confidential mental health and emotional support services, and counseling resources.
  • Retirement savings paid by the university.
  • A generous paid leave package, including holidays, vacation and sick leave.
  • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
  • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
  • Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

    • Key Responsibilities :

  • 75 % Administrative Support for the Executive Associate Dean and Associate Dean of Academic and Student Affairs.
  • Provide confidential administrative support.
  • Alert Executive Associate Dean and Associate Dean of Academic and Student Affairs to urgent needs or issues.
  • Plan, prioritize, and manage simultaneous tasks, often with tight deadlines, and shifting priorities.
  • Manage ongoing projects and requests from the Executive Associate Dean and Associate Dean of Academic and Student Affairs, and effectively communicate your progress.
  • Communicate, coordinate, and collaborate with the administration team, other OSU personnel, colleagues and stakeholders outside OSU, the public, etc. in a timely manner.
  • Independently compose, maintain, and process correspondence and surveys in the form of letters, reports, memorandums, presentations, etc. This work will at times be confidential and often entail collecting information from numerous sources and providing the information in an organized manner. This work must be of professional quality with attention to detail e.g., grammar, spelling, formatting and OSU style guidelines.
  • Maintain calendars and schedules. Make independent decisions regarding scheduling appointments and meetings utilizing calendar and scheduling software, e.g., Outlook, Zoom, MS Teams.
  • Make travel arrangements and process reimbursements.
  • Use and reconcile Travel and Expense Cards.
  • Attend meetings and take minutes.
  • Provide administrative assistance and support for searches.
  • Manage events for the unit or provide support to our events manager when needed (e.g., scheduling location, catering, etc.).
  • Manage record retention.
  • Other duties as assigned.
  • 25% General Unit Duties :
  • Assist Executive Assistant (EA) to the Dean with special projects as needed.
  • Provide support to the Dean during EA's absence, e.g., scheduling meetings.
  • Other duties as assigned.

    • What You Will Need :

  • Bachelor's degree and at least three years of experience providing advanced administrative office support for a leader, unit, or business, or at least 6 years of equivalent professional experience with similar duties supporting a senior-level executive.
  • Strong and timely oral, written, and interpersonal communications skills with both internal and external constituencies in a professional setting.
  • Experience providing professional quality documents and presentation material exhibiting attention to detail e.g., correct grammar, spelling, formatting and applicable style guidelines.
  • Professional experience managing complex scheduling needs with high level of attention to detail and accuracy.
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    Executive Administrative Assistant • Corvallis, OR, US