Accounts Pay / Rec Specialist

SUMMARY :

Has responsibilities for Invoicing daily sales, performing month-end dock walk audits, tracking non-invoiced work orders on a weekly basis, and daily / weekly / monthly reporting.

SCOPE / SUPERVISION AND INTERACTION :

The individual contributor will report to the Accounting Team Lead or Business Unit Controller and will routinely interact with Operations, Shipping, Planning, Production Support, and other internal teams to support day-to-day accounting invoicing activities. Occasional contact with customers may be required.

ESSENTIAL FUNCTIONS :

• Prepare and issue customer invoices accurately and in a timely manner using the company ERP system.
• Verify purchase orders, contracts, shipping documentation, and order entry prior to invoicing to ensure billing accuracy.
• Review and reconcile invoice discrepancies, and coordinate corrections with Operations, Sales, and Shipping.
• Support month end close activities related to invoicing and revenue recognition (cutoffs, accruals, reconciliations).
• Ensure invoicing processes comply with company policies, contractual terms, and relevant regulations (tax, export controls, etc.).
• Provide documentation and support for internal and external audits.
• Continuously identify opportunities to improve invoicing processes, automation, and data quality.

ESSENTIAL REQUIREMENTS :

PREFERRED / DESIRABLE QUALIFICATIONS

SCHEDULING REQUIREMENTS