Program Manager of Accounting

Job Description

Job Description

Duties and other assigned tasks and responsibilities are designed to meet CCPHC’s mission of delivering the essential public health services of prevention, promotion and protection to the communities of Clay County, as well as a response to the CCPHC Strategic Plan.

SUMMARY

With guidance from the Section Chief of Operations, the Program Manager of Accounting establishes and maintains effective programs through hands-on, collaborative and strategic program management. The manager also supervises and coordinates activities of personnel engaged in carrying out program goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following : (Other duties may be assigned.)

• Ensures accurate financials and compliant financial functions, evidenced by zero findings in annual independent audit
• Maintains agency financial controls and adheres to Governmental Accounting Standards Board (GASB) guidelines and Generally Accepted Accounting Principles (GAAP)
• Manages cash, investment, asset and budget functions
• Manages medical billing, accounts receivable and payable functions and staff
• Oversees payroll (through ADP), tax and other legal filing requirements
• Works with agency staff in grants and contracts management
• Leads annual audit process
• Maintains a program that meets agency strategy, goals, and regulatory requirements
• Facilitates communication in program-related matters, maintaining strong collaborative relationships
• Practices responsible stewardship of CCPHC resources / public funds, working collaboratively with the Section Chief to develop and manage the program budget
• Maintains program SOPs and forms, works with Section Chief on development and revision
• Monitors program performance and provides detailed reports, work plans and records to the Section Chief for action
• Proactively provides feedback for improvements that improve quality, efficiency, cost savings, productivity, systems, and / or procedures
• Ensures compliance with regulatory and CCPHC standards, and stays current on and advises Section Chief regarding program compliance changes
• Recommends changes when warranted regarding goals, policy, procedure, and controls related to program initiatives
• Utilizes data and continuous improvement processes to make evidence-based, forward-looking decisions and to improve efficiency, cost savings, and productivity
• Maintains accurate and organized program files according to Record Retention Schedule
• Maintains strict confidentiality; adheres to all HIPAA guidelines / regulations
• Reports for special assigned duties during a public health emergency, if applicable
• Attends continuing education seminars or classes to stay current on the latest standards and technology.

Supervisory Duties

Management responsibilities include but are not limited to : Interviewing, on-boarding and training employees, planning, assigning and directing work, ensuring compliance with applicable regulations and organizational policy and procedure, maintaining a healthy organizational culture, and identifying and managing issues or conflict as needed. The manager also ensures a competent workforce by coaching and developing staff, monitoring and evaluating employee development and performance, and providing positive reinforcement or appropriate discipline as referenced in the Personnel Policy Manual.

PUBLIC HEALTH CORE COMPETENCIES

Analytical / Assessment Skills

Policy Development / Program Planning Skills

Communication Skills

Cultural Competency Skills

Community Dimensions of Practice Skills

Public Health Sciences Skills

Financial Planning and Management Skills

Leadership and Systems Thinking Skills

QUALIFICATIONS

PHYSICAL DEMANDS

WORK ENVIRONMENT