Tax & Investment Administrative Assistant

Job Description : ESSENTIAL FUNCTIONS

Reports to the Investment Accounting Manager for all financial aspects related to internal investment entities including :

• Acting as backup for the Investment Accounting system, CRM and investor portal interactions.
• Organizing, gathering and inputting data for team calendars and trackers.
• Gathering signatures, either wet or through DocuSign, to execute legal documents or validate tax filings, organizing and filing all signed documents.
• Communicating necessary information to current and former attorneys via e-mail and online reporting hubs.
• Saving investment accounting and tax documents received through mail, portals or e-mails to the appropriate file path. Keeping filed documents organized for quick retrieval.
• Accessing portals with banks, outside accounting firms and investments to upload or download necessary documents needed for the Investment Accounting and Tax teams to perform their daily functions.
• Maintaining the Investment Accounting and Tax teams' Keeper login management system.
• Coding outside service provider billings, coding checks received and draft ACH or wire transfers to send for team member review.
• Deposit checks received for the investment entities.
• Developing and maintaining a database of investment contacts. Reach out to investment contacts to gather tax or financial information when necessary.
• Entering data from tax documents received to Excel.
• Perform other duties, as assigned.
• Be present at work during regularly scheduled working hours and as needed in the position, consistent with the firm's attendance expectations.

SPECIFIC SKILLS REQUIRED

EDUCATION, LICENSES, CERTIFICATIONS, AND EXPERIENCE

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found .

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