Accounts Payable Specialist

Benefits:

• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, Hospital Indemnity, Identity Theft, and Accident coverage
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• 401K with 4% company match
• Overtime pay for hours worked over 40 hours
• Weekly Pay
• Direct Deposit or Pay Card option
• Online pay stub access
• 24-7 office support

About Rolfson Oil:
Rolfson Oil is a leading provider in the energy sector, known for reliability, innovation, and strong vendor partnerships. Our Addison, Texas office is a hub of collaboration and growth, offering employees the chance to thrive in a fast-paced environment while contributing to the success of one of the industry’s most respected companies.

Job Overview:
We are seeking a detail-oriented Accounts Payable Specialist to join our finance team in Addison. This role manages the full-cycle accounts payable process — from invoice review to payment processing — ensuring accuracy, timeliness, and compliance. You’ll play a key role in maintaining strong vendor relationships and supporting internal departments.

Responsibilities:

• Manage the AP inbox by receiving, reviewing, and verifying vendor invoices
• Prepare weekly payment runs (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve invoice discrepancies
• Import/export invoices into Concur; ensure proper coding and documentation
• Communicate with vendors to request credits, clarify billing, or obtain missing invoices
• Perform daily data entry using QuickBooks, Excel, and vendor portals
• Serve as the primary point of contact for vendor inquiries and issue resolution
• Support vendor onboarding (W-9s, insurance certificates, banking information)
• Ensure all company utilities (electricity, water, internet, etc.) are kept current and paid on time
• Act as backup to the AP Manager for fuel purchase drafts and invoice processing
• Participate in AP-related projects and other duties as assigned

Qualifications:

• Proficiency with accounting systems (Concur, QuickBooks)
• Strong Excel skills (VLOOKUP, pivot tables)
• High attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to manage multiple priorities in a fast-paced, high-volume environment
• Strong analytical and problem-solving abilities

Why Join Us in Addison:

• Collaborative Team Culture: Work with a supportive finance team that values precision and teamwork.
• Professional Growth: Opportunities to expand your skills in accounting systems and vendor management.
• Impactful Work: Your contributions directly support operations in the energy industry.
• Thriving Location: Addison offers a vibrant business community with convenient access to local amenities.
• Company Values: Rolfson Oil fosters innovation, accountability, and long-term success for both employees and partners.