Controller

Responsibilities:

• Accounts Payable (AP) Management:
• Oversee the full accounts payable process, ensuring accurate and timely processing of vendor invoices.
• Ensure payments are made according to vendor terms and track outstanding liabilities.
• Maintain and reconcile AP ledgers, managing discrepancies and resolving issues with vendors.
• Develop and enforce controls to prevent duplicate payments and ensure proper approval for disbursements.
• Ensure timely filing of tax forms (e.g., 1099s) and ensure compliance with tax regulations.
• Accounts Receivable (AR) Management:
• Oversee the accounts receivable function, ensuring accurate and timely invoicing to customers.
• Monitor outstanding receivables and follow up on overdue accounts to ensure collection targets are met.
• Implement and maintain credit policies to minimize risk and ensure timely payments.
• Prepare aging reports and assess the quality of receivables.
• Work closely with the sales team to resolve any billing or customer service issues that impact payments.
• Cash Management:
• Monitor daily cash flow and ensure sufficient liquidity for day-to-day operations.
• Develop cash flow forecasts and manage banking relationships, including overseeing the company’s bank accounts and credit facilities.
• Oversee daily cash transactions and ensure that funds are properly allocated for business needs.
• Analyze cash positions, optimize working capital, and recommend changes to improve cash flow.
• Review and approve large or critical payments to ensure alignment with company goals.
• Human Resources (HR) Oversight:
• Assist in maintaining employee benefits programs, including health insurance, retirement plans, and other compensation-related matters.
• Support onboarding processes by managing the financial side (e.g., offer letters, salary negotiations, compensation packages).
• Maintain confidential records of employee data.

Payroll Management:

• Oversee the preparation of bi-monthly payroll via 3rd party payroll provider
• Ensure compliance with all federal, state, and local tax regulations related to payroll.
• Manage payroll deductions, including taxes, benefits, and retirement contributions.
• Reconcile payroll-related accounts and ensure that payroll expenses are accurately reflected in the company’s financial statements.
• Prepare reports and filings related to payroll taxes, including quarterly and year-end filings (e.g., 941, W-2, state forms).

Additional Responsibilities:

• Prepare and review financial statements, reports, and forecasts to support decision-making by senior management.
• Ensure the company complies with relevant tax laws and regulatory requirements.
• Supervise and mentor junior accounting and HR staff, providing training and guidance.
• Develop and maintain strong internal controls to safeguard company assets and ensure financial integrity.
• Assist in budgeting and forecasting processes, helping to ensure alignment with company objectives.
• Manage year-end audits and liaise with external auditors as necessary.

Requirements:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field. CPA or equivalent certification preferred.
• Experience: 7+ years of experience in accounting and financial management. Experience managing AP, AR, payroll/HR functions strongly preferred.
• Skills:Strong understanding of accounting principles and financial reporting.Proficiency in accounting software and Microsoft Excel.Knowledge of payroll processing.Excellent problem-solving and communication skills.Ability to manage multiple tasks and meet deadlines in a fast-paced environment.