Receptionist / Office Coordinator

Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist / Office Coordinator in their Las Vegas, Nevada office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. This position requires daily in-office attendance, and reports to the Office Manager.

RESPONSIBLITIES :

• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Plan, prepare for and support internal and client meetings and events in consultation with attorneys and staff, including proficient use of Condeco software.
• Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
• Perform daily housekeeping duties to maintain the cleanliness of the caf, conference rooms and reception seating area, as well as loading / unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
• Order and stock the pantry and caf with coffee, tea, water, other beverage supplies, and paper products.
• Prepare offices for new hires.
• Maintain relationships with vendors and building security.
• Reconcile credit card statements.
• Process office-related invoices in Chrome River.
• Prepare daily office bulletin and maintain office related documents.
• Provide back-up to support services such as Office Services and Records.
• Other administrative duties as assigned.

REQUIREMENTS :

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.