Real Estate Administrative Assistant

We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support a busy real estate agent. This role is essential in ensuring smooth operations, managing administrative tasks, and enhancing client experiences. The ideal candidate thrives in a fast-paced environment, is tech-savvy, and has a proactive approach to problem-solving. Responsibilities : Transaction & Paperwork Management

• Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents.
• Ensure all paperwork is completed accurately and submitted on time.
• Maintain compliance with local and state real estate regulations. Scheduling & Calendar Management
• Coordinate client meetings, property showings, inspections, and closings.
• Manage the agent's daily, weekly, and monthly schedule for maximum efficiency. Marketing & Client Outreach
• Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients.
• Follow-up calls and updates.
• Assist with canvas design for marketing materials and social media content. MLS & System Management
• Input and update property listings on the MLS with accurate details and high-quality photos.
• Maintain and update client information in CRM and other real estate systems.
• Track and follow up on key transaction milestones. Onboarding & Systems Buildout
• Assist in building and improving onboarding processes for new team members or clients.
• Ensure smooth integration of new technologies and systems for efficiency. Qualifications :
• Prior experience in real estate administration, transaction coordination, or office management preferred.
• Proficiency in MLS, CRM systems, and Google Suite / Microsoft Office.
• Strong organizational and multitasking skills.
• Ability to handle confidential information with professionalism.
• Excellent verbal and written communication.
• Graphic design skills for canvas flyers and marketing materials are a plus. Compensation : $18 - $22 hourly
• Transaction & Paperwork Management
• Prepare, review, and organize real estate Purchase Offers, Disclosures, and other necessary documents.
• Ensure all paperwork is completed accurately and submitted on time.
• Maintain compliance with local and state real estate regulations.Scheduling & Calendar Management
• Coordinate client meetings, property showings, inspections, and closings.
• Manage the agent's daily, weekly, and monthly schedule for maximum efficiency.Marketing & Client Outreach
• Create and send out mailers, newsletters, and promotional materials to stay connected with past and potential clients.
• Follow-up calls and updates.
• Assist with canvas design for marketing materials and social media content.MLS & System Management
• Input and update property listings on the MLS with accurate details and high-quality photos.
• Maintain and update client information in CRM and other real estate systems.
• Track and follow up on key transaction milestones.Onboarding & Systems Buildout
• Assist in building and improving onboarding processes for new team members or clients.
• Ensure smooth integration of new technologies and systems for efficiency.

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