Administrative Logistics Manager

Job Description

Job Description

The Administrative Logistics Manager is the operational heartbeat of Opus Newton’s leadership office. Equal parts strategist, organizer, and relationship-builder, you will partner closely with the Executive Director to keep the community running smoothly, from managing calendars and communication to orchestrating resident-facing events and supporting major initiatives, including donor tours and Opus Advisory Board logistics.

You’ll serve as a trusted liaison between 2Life leadership, Opus management and staff, residents, and external partners, ensuring that information flows seamlessly and priorities stay aligned in a fast-paced, ever-evolving environment.

ESSENTIAL JOB FUNCTIONS

Executive & Operational Support

• Serve as primary partner to the Executive Director, anticipating needs, managing Google calendars, emails, meetings, and priorities with exceptional discretion and follow-through.
• Create clarity out of complexity : manage shifting deadlines, competing priorities, and evolving needs in a dynamic startup environment.
• Oversee and support Front Desk processes and scheduling, including supervision of Front Desk staff.
• Support bookings and administrative tasks in the Health & Wellness department.
• Provide office management support, including managing supplies and procurement, and overseeing inventory.
• Manage logistics for Opus Advisory Board and leadership communications, meetings, and materials. Coordinate travel, lodging, and meeting logistics for leadership and guests, and handle scheduling and coordination for visiting executives, board members, and partners.
• Manage Corporate Credit card with receipts and expense reports.
• Handle confidential information with judgment, professionalism, and care.

Resident-Facing & Hospitality Excellence

Project & Communication Support

PREPARATION, KNOWLEDGE, SKILLS & ABILITIES

SUPERVISORY RESPONSIBILITY

2Life has been at the heart of positive change in the affordable senior housing ecosystem since 1965, with our residents at the center of everything we do. Our mission is to ensure that all seniors have the opportunity to thrive regardless of their income level or background. To that end, we develop, own, operate, and provide supportive services to every one of our communities. In all we do, we advocate for and empower older adults to age with purpose and joy, meeting the integrated needs of seniors guided by our shared values of kindness, community, and repairing the world.

2Life owns and operates over 1,500 apartments, 94% of which are affordable, located on campuses in Brighton, Brookline, Newton, Framingham, and Devens, Massachusetts. Another 500+ apartments are in development in Devens, Lynn, Mattapan, Newton, and Waltham, Massachusetts. We anticipate continued growth in the size of our portfolio, the geography in which we operate, and the diversity of our residents in terms of race, ethnicity, income levels, and need for supportive services. For example, in 2025, we will add a new community, Opus Newton, from 2Life Communities, which will create an exciting living option for middle-income seniors.

BENEFITS AND MORE

We offer a very rich benefit plan which for individuals adds 27% on top of the base pay and over 30% for employee +1 and families. Our rewards program includes, but is not limited to :

Robust medical and dental plan

Vision

Employer-paid life and AD&D, STD, and LTD insurance

401(k) plan

Paid vacation

Paid holidays

2 floating holidays

Pet insurance

And more!

The above statements intend to describe the general nature and level of work performed by people assigned to do this job. The above does not intend to be an exhaustive list of all responsibilities and duties required.

We desire to build and cultivate an environment that brings together an exceptional workforce with unique experiences, backgrounds, talents, and perspectives.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.