Parish Bookkeeper / Secretary

Job Type

Part-time

Description

Most Pure Heart of Mary Parish in Chamois, MO is currently seeking a dedicated and experienced individual to join our team as a Parish Bookkeeper / Secretary. This is a part time position; 20-30 hours / week. This role plays a crucial part in supporting the financial and administrative functions of the parish. If you are organized, detail-oriented, and have a passion for contributing to the success of a faith-based organization, we invite you to apply.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greets visitors to the office in a professional and friendly manner
• Responds to mail, emails, voicemails and telephone calls
• Assists other staff members when time, energy and skill permit
• Maintains accurate records and takes minutes of meetings as directed by pastor
• Serves as secretary to the pastor
• Performs all payroll activities including onboarding employees, employee data
• maintenance, time & labor, vacation and sick accrual and processes payroll
• Attends parish meetings as required and takes minutes
• Keeps vital statistics for the parish
• Keeps pastor informed of vital concerns within the parish
• Creates a weekly bulletin
• Schedules Eucharistic ministers
• Clips and files all newspaper ads and articles concerning the parish
• Maintains positive relationship with parish council members and other volunteers
• Maintains a reasonable inventory of church supplies
• Handles routine questions about policies
• Preparation of payroll, associated taxes and reports
• Prepare bank deposits and records receipts
• Prepare vouchers, including coding and payment of outstanding invoices
• Reconciles parish, school and cemetery books, if applicable
• Prepares financial statements as requested
• Attends parish finance council meetings, as requested
• Maintains tuition and school accounts, if applicable
• Performs other duties as assigned

JOB QUALIFICATIONS