Gift Processing Specialist

Job Details

McMinnville Campus - McMinnville OR

Part-Time (30 hours per week)

$19.50 Hourly

Description

Department : University Advancement

Reports To : Director of Advancement Data Systems

FLSA Status : Non-Exempt

Effective Date : November 2025

Why Join Linfield University

Be part of a mission-driven community where your precision and care directly support student success. As our Gift Entry Specialist youll help safeguard the integrity of donor records and ensure a stellar experience for supporters who believe in Linfield Universitys future. If you love details teamwork and meaningful impact wed love to hear from you.

Job Summary

FTE : .60 (Approx. 24 hours per week)

The Gift Entry Specialist is an integral part of the University Advancement team assisting with the maintenance of the donor database having primary responsibility for receiving recording and acknowledging gifts to Linfield University. Working in a proactive and collaborative manner with a variety of campus partners this position is vital in the universitys efforts to maintain its integrity and reputation as an entity worthy of philanthropic support.

Primary Duties and Responsibilities

• Receive process and acknowledge gifts of various kinds as they come to the university through a variety of methods.
• Maintain records of all pledges of support and prepare and send pledge reminders at appropriate times.
• Perform regular reconciliation of gift records with entries in the universitys general ledger.
• Develop implement and maintain processes to ensure confidentiality and security of sensitive donor information.
• Maintain sufficient documentation of gifts so that any inquiries received can be addressed in a timely and efficient manner.
• Identify companies that provide matching gifts to employees and maintain records so that outreach can be made to people who might be eligible for such a program.
• Provide regular reports of gift activity to relevant departments so that they are aware of funds available in support of their programs.
• Assist with various data integrity projects to ensure that data present in the university advancement database is as accurate as possible.
• Provide support to other areas of advancement as necessary including backup on answering phones and helping with large projects coordinated by other support staff.
• Responsible for verifying data integrity and quality across multiple systems (SIS search platforms etc).
• Perform other duties as assigned including following all university policies and procedures.

Qualifications

Physical Requirements

Linfield University participates in E-Verify to verify the identity and work eligibility of all new employees.

To apply please submit your application materials through the Linfield University employment portal. We look forward to learning more about how your experience and passion align with our mission.

Required Experience :

IC

Key Skills

Freelance Writing,Lab,DCS,Investment,Administration Support,Import & Export

Employment Type : Part-Time

Experience : years

Vacancy : 1

Hourly Salary Salary : 19 - 19