Front Desk / HR Admin

Front Desk And HR Administrative Assistant

We are seeking a dedicated Administrative Assistant to provide front desk and general administrative support. This role involves managing reception, handling communications, coordinating schedules, and maintaining office presentation. You will also assist with human resources administration support, supply chain, and inventory management.

Responsibilities :

• Serve as the primary point of contact for the office, greeting and welcoming visitors including clients, vendors, and candidates.
• Support meetings by scheduling, greeting visitors, ordering food, and maintaining the kitchen.
• Answer and direct incoming phone calls, and filter general and HR emails.
• Manage conference room scheduling and setup, and assist with scheduling internal and external meetings and appointments.
• Maintain the tidiness and professional appearance of the reception area, lobby, and common areas.
• Organize, file, scan, and maintain physical and electronic documents and records securely.
• Assist in planning and coordinating office events, meetings, and employee celebrations.
• Coordinate maintenance and repair for office equipment such as copiers and printers.
• Monitor and maintain inventory of all office supplies, kitchen supplies, janitorial items, and breakroom stock for both office locations.
• Receive, unpack, and distribute supplies to appropriate departments or storage locations.
• Prepare new hire packets, badges, coordinate first-day logistics, and assist with offboarding administrative tasks.
• Maintain and update employee files with extreme confidentiality and adherence to privacy regulations.
• Communicate with candidates, post job openings on relevant platforms, and update teams through SharePoint.
• Assist in the preparation of standard HR documents, letters, memos, guides, and employee communications.
• Assist employees with basic inquiries related to benefits, time-off policies, and procedures; escalate complex issues to the HR Manager.
• Accurately enter and update employee data into necessary HR platforms.
• Ensure compliance posters and essential employee notices are current and prominently displayed.
• Support HR in various reporting and ad hoc projects as requested.

Essential Skills :

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Job Type & Location :

Pay and Benefits :

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About Aston Carter :