Billing Coordinator

Billing Coordinator

Haag, a Salas O'Brien company, a leader in forensic engineering and consulting since 1924, is seeking a part-time Billing Coordinator. This is a part-time position working 20-30 hrs. per week, offering a flexible and hybrid schedule after 90 days. This role can report to the Sugarland or Flower Mound office.

Essential duties and responsibilities include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Significant job responsibilities :

• Daily operations shall include but are not limited to the following :
• Invoices assignments and provides any additional documentation for clients with special invoicing systems.
• Assists and makes recommendations and edits on timesheets submittals to ensure compliance with contract requirements.
• Pulls and submits timeline reports to appropriate parties.
• Works with internal staff to provide appropriate documentation, monitors work in progress, provides reports, and follows up with Project Managers as necessary for accurate invoicing.
• Reviews contracts for accurate billing specifications, instructions, and requirements.
• Processes special billing invoices and coordinates with Project Managers to finalize for submission.
• Meets deadlines and oversees timely completion of all billing activities, month-end close, and month-end reporting.
• Files appeals and submits supporting information when invoices are rejected or supporting documentation is needed.
• Supports the Accounts Receivables team to collect on aged accounts.
• Responds to inquiries from staff regarding billing questions.
• Coordinates traditional and electronic billing processes, including assisting in the establishment and revising of procedures.
• Interacts with internal departments and staff to ensure timely and accurate billing.
• Communicates with clients regarding outstanding debts and deadlines.
• Assist accounting department in resolving billing and / or processing issues.
• Makes recommendations relevant to changes which will improve the accuracy and / or efficiency of existing invoicing and ERP processes.
• Sets-up projects in both Haag and client systems.
• Assists with other organizational and administrative duties related to all business units, as needed.
• Completes special projects and assignments, as required.

This position is subject to cross-train for additional knowledge, skills, and abilities (KSAs).

Occasional travel to Client offices and / or other Haag offices may be required.

Qualifications to perform this job successfully include the following :

Knowledge, skills, and abilities :

Physical demands / work environment :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Individuals may need to sit or stand as needed. May require walking primarily on a level surface periodically throughout the day. Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques required. May include lifting up to 25 pounds for files, collateral, or promotional material on occasion. The primary environment will include ambient room temperatures, lighting, and traditional office equipment as found in a typical office environment. Occasional overnight travel may be required.

This is a part-time position working 20-30 hrs. per week, offering a flexible and hybrid schedule after 90 days. This role can report to the Sugarland or Flower Mound office. The hourly rate range is $23 - $25 / hr.

Established in 1924, Haag Engineering Co. is employee-owned and offers competitive benefits, which include a 401(k) plan with employer matching component; major medical, dental, and vision health coverage; company-provided life insurance with AD&D coverage; health savings account with employer contribution component; voluntary disability coverages; and generous paid time off. Our collaborative environment supports career advancement through professional training and development.

Haag Engineering is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and / or beliefs, or any other characteristic protected by federal, state, or local law.