Secretary, Receptionist / Attendance - Sherwood Middle School

Sherwood School DistrictUnited States

30+ days ago

Job type

Full-time

Job description

PURPOSE

To perform a variety of secretarial / clerical support duties according to standard procedures including computer input and retrieval of student records, schedules, attendance, enrollment and behavior records; prepare correspondence using a standard format; make a variety of decisions within a framework of established procedures; act as receptionist and efficiently handle a multi-line telephone system; have considerable public contact as main contact person, receive, screen, and answer inquiries from students, staff, and the general public; route calls, give directions and respond to requests for information; demonstrate the ability to be detailed oriented and to multi-task and collaborate with co-workers.

SUPERVISION RECEIVED AND EXERCISED

Receives supervision from Administrator and may receive guidance and direction from Administrative Assistant. Exercises no supervision.

QUALIFICATIONS

To perform successfully in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

A minimum of a high school diploma or equivalent
Ability to communicate effectively, both orally and in writing, demonstrating accurate English mechanics usage.
Ability to understand and follow verbal and written communication
Knowledge of office procedures and practices
Ability to learn specific programs, new technology and skills necessary to perform the requirements of the position efficiently
Ability to consistently demonstrate strong organizational skills, readily adapting to changing priorities in a fast-paced environment
Ability to coordinate a variety of data and information
Ability to maintain effective, positive, professional relationships with students, parents, fellow employees and the general public
Ability to exercise confidentiality, diplomacy, and independent judgment
Ability to remain courteous, friendly, and professional at all times

ESSENTIAL RESPONSIBILITIES

Not all tasks mentioned represent each position but are meant to be representative of a variety of job descriptions within this classification. Duties will vary depending on the assignment of the administrator or school / department this employee is assigned to.

Independently performs varied simple to complex secretarial and clerical tasks on a regular, routine nature in accordance with established methods, practices and systems with limited supervision

Serves as a receptionist, greeting students, parents, public, and staff in a positive way

Receives calls responding to general information and relaying messages

Responds appropriately in emergency and crisis situations, sometimes being responsible for staff notification of emergencies, the monitoring of emergency evacuations, and lock-in / lock-out procedures

Makes independent decisions within established guidelines and reporting structure

Works in conditions which involve frequent interruptions while effectively attending to people and tasks

Communicates sensitive information to staff, students, parents and community members, respecting the confidentiality of administration, staff, students, and organizations of the community

Follows proper procedure for dispensing medication and giving first aid

Prioritizes multiple tasks from a variety of sources, ensuring timely completion

Tracks and maintains student attendance and reports to staff and parents

Uses data entry to manage student information

Maintains student records including academic, behavioral, health, legal and special education as well as providing reports to staff as needed

Tracks student immunizations and upholds immunization laws

Knows and applies first-aid procedures, including proper methods of dispensing medications

Tracks building use information and communicate with staff on needed set-up and maintenance

Supports the Associate Principal with administrative work

Contributes to the maintenance and distribution of all building keys and security badges as needed

Coordinates student locker assignments while maintaining an updated database

Programs and prints copies of school bell schedules

Assists in managing the health room, making decisions in how to best care for students

Ensures incident reports for injuries are completed and submitted

Assists in updating the building website

This job description is not intended to be and should not be construed as an inclusive list of all of the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position’s activities and requirements, the administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department.

WORKPLACE EXPECTATIONS

At all times, display acceptable professional and ethical standards, including confidentiality, courtesy, honesty, a cooperative positive attitude, reliability, punctuality, accuracy, efficiency, timeliness in respect to deadlines, responsibility and respect toward others

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and appropriate manner for the assignment and work setting

Have regular and punctual attendance

Confer regularly with immediate supervisor

Follow all district policies, work procedures and reasonable requests by proper authority

Maintain the integrity of confidential information relating to a student, family, colleague or district patron

EVALUATION

Performance of this job will be evaluated in accordance with the provisions of the Collective Bargaining Agreement between Sherwood School District 88J and Oregon School Employees Association Chapter #103.

ADA REQUIREMENTS FOR ESSENTIAL RESPONSIBILITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee is regularly required to talk or hear

The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, climb up and down step stool, bend under the desks, twist from the waist, and stoop, kneel, crouch, or crawl

The employee must frequently lift and / or move up to 30 pounds

Specific vision abilities required by this job including close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

This position entails sitting / standing at a computer terminal and workstation 6 - 8 hours a day

While performing the duties of this job, the employee is occasionally exposed to outside weather

AN EQUAL OPPORTUNITY EMPLOYER

Sherwood School District is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 (ADA) and the ADA Amendments Act of 2008 (ADAAA). Disabled persons may contact Human Resources at (503) 825-5000 for additional information or assistance. Speech / Hearing impaired persons may contact the District for assistance through the Oregon Relay at (800) 735-2900.