Executive Assistant to Chief Executive Officer

The Brookwood Community is a God-centered residential community located in Brookshire, Texas, dedicated to serving adults with disabilities (Citizens). For 45 years, our mission has been rooted in faith, providing a place of belonging, meaningful work, and genuine purpose. We are committed to changing the way the world thinks about adults with disabilities by demonstrating Christ's love through service, dignity, and community.

This position requires an unwavering commitment to uphold and actively support Brookwood's Vision, Mission, and Core Values. The Executive Assistant serves as an ambassador of these values in every interaction, representing the heart of our Christ-centered mission to staff, Citizens, families, donors, and all friends of The Brookwood Community.

The Executive Assistant serves as the professional liaison for the CEO and up to one additional executive, providing comprehensive administrative support that enables organizational leadership to focus on strategic priorities. This role functions as the welcoming face of executive leadership for all Community Members, Citizens, and friends of The Brookwood Community.

The Executive Assistant creates and maintains systems and processes that ensure efficiency, excellent time stewardship, and the timely accomplishment of organizational objectives and strategic initiatives. This position requires exceptional discretion, thorough and thoughtful communication, and the ability to represent Brookwood's Christ-centered mission in all interactions.

Essential Duties and Responsibilities (Including but not limited to)

• Provide comprehensive administrative support to the CEO and up to one additional executive, ensuring they can fulfill their objectives, meet deadlines, and achieve organizational goals through excellent time management and prioritization.
• Manage executive time with excellence by researching and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating telecommunications on behalf of leadership. Review all correspondence addressed to the CEO and respond independently when appropriate or bring items to the CEO's attention with relevant context and recommendations.
• Oversee and maintain executive calendars with strategic awareness. Independently schedule appointments, meetings, conferences, teleconferences, and travel arrangements. Ensure appropriate preparation time, briefing materials, and follow-up for all engagements.
• Receive and manage incoming calls for the CEO and additional executive. Handle inquiries independently when appropriate and distribute messages with relevant context and priority indicators.
• Serve as the primary liaison to the Board of Directors. Coordinate board logistics including securing meeting locations, preparing agendas and board packets, distributing minutes, managing Board Resolutions, collecting and recording votes, and reporting outcomes in subsequent board meeting agendas.
• Support special events including Christmas Open House, fundraising events, donor cultivation activities, and community celebrations. Represent Brookwood's mission with excellence and warmth in all event interactions.
• Create compelling, professional PowerPoint presentations for board meetings, staff presentations, conferences, and donor communications that effectively communicate Brookwood's mission, impact, and strategic initiatives.
• Attend regular Senior Leadership Team meetings and other relevant leadership meetings to provide administrative support, take accurate minutes, assist with presentation materials and resources, and ensure appropriate follow-up with stakeholders.

Skills and Abilities

Must demonstrate exceptional written and verbal communication skills with the ability to represent executive leadership professionally and graciously in all settings. Proven ability to interact with diverse stakeholders including board members, donors, staff, Citizens, families, and community partners with wisdom, discernment, and emotional intelligence.

Strong organizational and project management capabilities are essential. Must excel at planning, prioritizing, and following complex projects through to successful completion while managing multiple competing deadlines with grace under pressure. Demonstrated ability to work independently, anticipate needs, and exercise sound judgment in the absence of direct supervision.

Must possess uncompromising integrity and the personal character necessary to maintain confidentiality with sensitive information related to personnel matters, strategic initiatives, financial information, donor relations, and board governance.

Computer Software Proficiency : Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and the ability to quickly learn new applications as organizational needs evolve. Must effectively communicate with the IT department and maintain productive, collaborative working relationships across all departments.

Artificial Intelligence and Technology Proficiency : Demonstrated ability to learn, adapt to, and implement artificial intelligence applications and emerging technologies within the executive office environment.

PHYSICAL DEMANDS

This position requires the physical ability to perform office work including lifting, bending, stooping, standing, and sitting for extended periods. Must be able to lift up to 25 pounds occasionally for events and meetings. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

WORK ENVIRONMENT

This position operates primarily in a professional office environment at The Brookwood Community campus in Brookshire, Texas. The role requires the ability to function effectively in a dynamic, fast-paced environment while managing frequent interruptions with grace and professionalism. Standard work hours are typically 8 : 30 AM to 6 : 00 PM, Monday through Friday, with flexibility required for occasional evening and weekend commitments to support board meetings, special events, and organizational priorities.