Assistant Purchasing Agent (NY HELPS) - VID 203876

BSC Purchasing Unit Position

The incumbent will work in the BSC Purchasing Unit and will review purchase order compliance with applicable rule and regulations and provide customer agency support to purchase a variety of supplies, materials, equipment, and services required to carry out their missions. Purchasing activities are governed by state contracts, open market buying procedures, the NYS Procurement Council, Office and the State Comptroller, and applicable regulations and guidelines related to minority and women-owned businesses. These duties will be carried out as outlined in the Standard Work Procedures (SWP), OGS Policies, and applicable NYS Laws, Rules, and Regulations.

Duties typical of this position include, but are not limited to the following :

• Have a thorough knowledge of the Purchasing policies and procedures, with the ability to apply them.
• Process Purchasing transactions in accordance with standard work and the service level agreement.
• Conduct both written and telephone communications and prepare email correspondence to customers, vendors, program administrators and others regarding requesting information.
• Resolve difficult processing errors, analyze data and resolves complex auditing problems related to various NYS business practices, including various audit functions and related processes.
• Perform all duties with a "continuous improvement" mindset, offering ideas and solutions to coworkers.
• Work collaboratively with manager and peers to improve the processes of the BSC.
• Take a lead role in providing the best possible customer service while keeping the BSC's and the State of New York's needs in perspective.

Notes :

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)

The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.

For a full version of OGS's EEO / AA statement and benefits joining Team #OneOGS, please visit http : / / www.ogs.ny.gov / employment .

NOTE ON TELECOMMUTING : Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.