Human Resource Specialist - Nashville, TN

Human Resources Administrator Specialist

The Human Resources Administrator Specialist supports the Human Resources Manager in various administrative functions and performs duties related to the operations of the Commercial Services Division.

Essential Duties And Responsibilities :

• Assist with e-Hub resets and issues.
• Complete monthly reports.
• Examine employee files to answer inquiries and provide information to authorized persons.
• Corresponds with the Marketing Department to provide client and officer updates, awards, birthdays, training schedules (etc) to be included in the Walden Report.
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Keeps records related to employee information such as personal data, compensation, benefits, tax data, attendance, performance reviews or evaluations, and termination date and reason.
• Administers pre-employment background checks, and pre- and post-employment documentation.
• Provides Walden Security benefits information and assists with completing the necessary forms to enroll and cancel benefits.
• Updates employee files to document personnel actions and to provide information for payroll and other uses.
• Creates and enters new employee personnel information into the HRIS.
• Prepares employee separation notices and related documentation.
• Participates in company Quality Assurance initiatives, including record-keeping, training, and auditing.
• Assists with the coordination and scheduling of new hires.
• Answers DOL unemployment inquiries and completes verification of employment requests for employees.
• Partners with FSD Intermediate Supervisors and Contract Managers to identify hiring needs.
• Maintains applicant flow and sourcing methods; sources hourly candidates for the contract Operations, including placing advertisements, attending career fairs, directing sourcing, and job posting both internally and externally.
• Sources qualified hourly candidates through the Applicant Tracking System and available resources.
• Collect required applicant documentation and applicant packet.
• Informs applicants of the hiring process, including medical exam, drug screens, etc.
• Can inform applicants of benefits offered such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leaves of absence, and employee assistance.
• Performs a variety of tasks unique to each specific government account.
• Builds a professional relationship with customers, employees, and staff.

Supervisory Responsibilities :

This job has no supervisory responsibilities. The HR Specialist reports to the Human Resources Manager.

Competency :

Qualifications :

Language Skills :

Ability to effectively present information in one-on-one and small group situations, respond to questions from groups of managers, clients, customers, other employees of the organization, and the general public.

Mathematical Skills :

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability :

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills :

To perform this job successfully, the HR Specialist should possess intermediate to advanced skills in Microsoft Office software, including Word, Excel, Outlook, and PowerPoint, and should have working knowledge of applicant tracking systems; Human Resources systems; internet programs; order processing systems; and Security Management System (SMS).

Certificates, Licenses, Registrations :

Membership in the Society for Human Resource Management (SHRM) and maintaining PHR, SPHR or SHRM-CP, SHRM-SCP certification is preferred.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment :

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Tasks :

This job description reflects managements assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.

Pay Rate : $40,000$50,000 USD

We offer every employee from executive managers to administrative support to security professionals unique and generous benefits, as well as opportunities for career growth.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veterans status, or disability.