Maintenance Clerk

SUMMARY:

The Maintenance Clerk is responsible for assisting the Maintenance Department by ensuring that all necessary equipment and information is readily available.

ESSENTIAL FUNCTIONS:

• Work with all plant departments to order parts and services as needed via the requisition database and AS400.
• Work with Suppliers to obtain quotes and information to ensure that the plant has necessary parts and services to complete tasks.
• Order, receive and track maintenance supplies, parts and inventory.
• Process invoices, purchase orders and vendor paperwork.
• Reviews orders for accuracy.
• Maintain vendor relationships and implement cost savings initiatives/projects with preferred vendors.
• Record, maintain, and present cost savings initiatives.
• Receive, log and track maintenance work orders and service requests.
• Schedule maintenance tasks and coordinate with technicians, vendors and contractors.
• Update preventative maintenance schedules and assist with compliance tracking.
• Applies knowledge of parts to assist in coordinating Maintenance efforts and PM’s.
• Maintain accurate maintenance records, reports and documentation.
• Schedule, record and maintain all forklift and battery repairs, associated costs, PM’s and replacements.
• Verify vendor services by confirming scope of work, service dates and completion of assigned tasks.
• Follow up on incomplete, delayed or unsatisfactory repairs and document resolutions.
• Manage the Parts Program for Maintenance. Train others as required.
• Manage and maintain vendor contracts, including tracking contract terms, expiration dates and service scopes. Follow proper approval process for all contracts.
• Verifies all relevant information in the system.
• Communicates data effectively with all parties, working closely with Purchasing and the Purchasing Systems.
• Support safety and regulatory documentation as needed.
• Perform general clerical duties such as filing, data entry, printing, etc.
• Perform other duties as assigned by supervisor.

QUALIFICATIONS:

• 1 year minimum of Maintenance Mechanic Administrative and Buying experience and computer skills.
• High School or GED equivalent with some Technical Training or related training or experience.
• Ability to enter data and to work with all the Microsoft Programs.
• A thorough understanding of Maintenance jargon is necessary and experience in Maintenance Inventory systems is a plus
• Must have a valid driver's license.

BENEFITS:

• Medical Insurance
• Prescription Drug Plan
• Dental/Vision Insurance
• Employee Incentive Plan
• Flexible Spending Account
• Cash Accumulation Plan-401K
• Life/AD&D Insurance
• Short- Term/Long-Term Disability
• Vacation Plan
• Paid Holidays
• Employee Assistance Program
• Adoption Assistance Program
• Tuition Reimbursement
• Maternity/Paternity Leave
• Pet Insurance

SALARY:

• $40,400.00 up to $50,600.00

WORK ENVIRONMENT:

• General office setting.