Administrative Assistant

Administrative Assistant

We are seeking a diligent and detail-oriented Administrative Assistant responsible for managing and maintaining a variety of controlled documents and forms. This role involves data entry of test reports and quality documentation, maintaining product files, and tracking calibration reports for testing instruments.

Responsibilities

• Issue, distribute, and maintain controlled documents and forms.
• Enter data for test reports and all other quality, production, and test reports.
• Maintain product files and test reports.
• Track and maintain calibration reports and logs for testing instruments.
• Maintain trading sales purchase orders and test reports.
• Order supplies necessary for processing paperwork.
• Maintain documentation distribution lists and archived files.
• Ensure proper maintenance of equipment such as fax machines, copy machines, printers, and PCs.
• Track and maintain chemical analysis results.
• Observe and report any safety hazards within the department to the QA Manager.
• Maintain and order necessary departmental supplies.
• Receive and log Daily Concern Reports.
• Manage and maintain plant manuals.
• Review, scan, and manage all plant training records.

Essential Skills

Additional Skills & Qualifications

Work Environment

The position offers a flexible start time of 7 : 30, 8 : 00, or 8 : 30 AM, with an 8.5-hour workday, including a half-hour lunch break. The role is based in a cubicle within a lab located in a manufacturing plant. You will be part of a team of five people and will report to the QA supervisor.

Job Type & Location

This is a Contract to Hire position based out of Florham Park, New Jersey.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno@astoncarter.com along with your availability for a 10-minute phone call.

Pay and Benefits

The pay range for this position is $20.00 - $22.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Florham Park, NJ.

Application Deadline

This position is anticipated to close on Nov 5, 2025.