ADMINISTRATIVE SUPPORT ASSOCIATE - Health Insurance, Bonus, Paid Vacation, Paid Holiday.

Account Receivable And Administrative Assistant

Rainbow International of Northern Virginia, a growing residential and commercial restoration company, is seeking applicants for the position of Account Receivable and Administrative Assistant.

We offer a flexible schedule as well as a comfortable work environment!

Job Purpose :

To provide support to the Vice President and Office Manager.

Administrative Assistant Job Description

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit / department.

Responsibilities and Duties

Responsibilities :

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide information by answering questions and requests
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Write letters and emails on behalf of other office staff
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Receive, sort and distribute the mail
• Answer telephone calls and pass them on
• Manage staff appointments
• Coordinate repairs to office equipment
• Photocopy and print out documents on behalf of other colleagues

Qualifications and Skills

Familiarity with bookkeeping and basic accounting procedures

Accuracy and attention to detail

Ability to perform record keeping tasks

Data entry and word processing skills

Well organized