Property Accountant

Job Title: Property Accountant Job State: Part-Time / 30 hours per week

Department: Accounting Reports To: Accounting Lead/ Executive Director

Location: Corporate Office Direct Reports: No

Job Description:

This role works through our Property Management Accounting Department, facilitating any accounting tasks as required, detailed below. The role is an in-office position scheduled onsite. This position will start part-time with the potential of becoming full-time if desired, when the workload requirements justify that need. Full-time would be Monday-Friday.

As with all positions with-in Haven it is our responsibility to be a good steward of our property owners interests while providing a safe and enjoyable experience for our tenants. Clear communication to both internal and external clients is a main ingredient of providing a World Class level of client services.

Areas of Responsibilities:
Invoice Management

• Process and record invoices when needed accurately and efficiently.
• Verify invoice details, ensuring proper approvals and correct charges.
• Maintain a system for tracking outstanding invoices and follow up with vendors as needed.

Rent Checks

• Receive, record, and deposit tenant rent payments promptly.
• Reconcile rent checks with tenant accounts and address any discrepancies.
• Additional owner payments needed for delinquencies.

Bill Pay

• Process and manage vendor payments, ensuring all bills are paid on time.
• Verify the accuracy of bills and maintain detailed records for auditing purposes.
• Communicate with vendors regarding payment schedules or discrepancies.

Owner Draws

• Prepare and distribute owner payments according to the agreed-upon schedule.
• Reconcile owner accounts to ensure accuracy before issuing draws.
• Provide clear documentation of owner distributions for reporting purposes.

Tenant Ledgers

• Maintain up-to-date tenant ledgers, recording all payments, charges, and adjustments.
• Reconcile tenant accounts monthly and resolve any discrepancies.
• Assist tenants with inquiries regarding their accounts.

Owner Statements

• Prepare and distribute accurate monthly owner statements, detailing income, expenses, and distributions.
• Respond to owner inquiries regarding their statements in a timely and professional manner.
• Ensure statements are compliant with all legal and financial regulations.

Accounts Reconciliations

• Reconcile bank accounts, credit card statements, and other general ledger accounts monthly.
• Identify and resolve discrepancies promptly.

Tax Preparation

• Prepare the annual federal tax return and related financial documentation.
• Ensure compliance with federal and state tax regulations.

Monthly / Yearly Reports

• Prepare month-end and year-end financial statements.
• Ensure all financial entries are complete and accurate before closing periods.

Move-ins, Move-outs, and Close-outs

Results:

• Ensure all tax documentation, including W9 and W8 forms, is current and accurately maintained.
• Maintain precision in recording financial transactions.
• Generate and deliver financial reports on schedule.
• Work seamlessly with the corporate accountant or third-party CPA.
• Accurate Financial Records
• Ensure adherence to accounting standards and assist in audit preparations.

Requirements:

• Proven experience as a bookkeeper, preferably in a corporate setting.
• Solid understanding of corporate bookkeeping principles and practices.
• Proficient in using accounting software for data entry and reconciliation.
• Knowledge of tax regulations, including experience with 1099 filings.
• Strong attention to detail and commitment to maintaining accurate financial records.
• Excellent organizational and time-management skills.
• Effective communication skills for collaboration with internal teams and external stakeholders.
• Ability to work independently and collaboratively in a dynamic corporate environment.
• Preference given to Appfolio experience, as well as Monday.com experience.