Payroll Supervisor

The Archdiocese of Chicago is the third largest diocese in the United States and serves more than 2.2 million Catholics. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 15,000 employees across its ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's elementary and secondary schools comprise one of the largest U.S. private school systems.

Under the direction of the Payroll Manager, this position is responsible for overseeing and executing the end-to-end bi-weekly payroll processing for the Archdiocese of Chicago, ensuring accuracy, compliance and efficiency in a complex multi-level organization. This role serves as the subject matter expert and provides guidance, training, and support to approximately 400 payroll administrators (HRPAs) in the field, promoting consistent practices and operational excellence across all locations. The Payroll Supervisor acts as a liaison between the HRPAs, Leadership, Payroll, and Human Resources.

Responsibilities :

• Manage and executes the full payroll cycle, ensuring accurate and timely processing, which includes validation, reconciliation and distribution.
• Oversee the preparation, sign offs, and processing of payroll, adhering to all federal, state, and local laws, as well as the bi-weekly payroll submission process to ensure all deadlines are met.
• Provide guidance and oversight throughout the year-end process to ensure W-2 accuracy.
• Process new hires and employee changes, such job title, salary, status, and terminations for the employee population of the Pastoral Center.
• Partners with payroll administrators to coordinate off-cycle payments and adjustments ensuring accurate processing outside of standard payroll schedules.
• Processes special pay requests, calculation of retroactive pay, management of garnishments in conjunction with Managed Services, and entry of voluntary / involuntary deductions.
• Validates General Ledger (GL) files to ensure accurately posting of payroll records and accruals
• Develop ad-hoc reports for financial analysis and auditing.
• Analyzes payroll process and procedures to identify opportunities for optimization and efficiency.
• Continually trains and supports other payroll professionals in payroll policies, procedures and systems.
• Leads or assist with special payroll related projects.
• Other duties as assigned.

Requirements :

The Archdiocese of Chicago is in the midst of exciting changes as we renew our local Church. With a variety of opportunities to contribute your professional talents and experience, we invite you to consider any of our current openings at archchicago.org / careers. We offer competitive salary and benefit packages, as well as opportunities for professional and personal growth and development.

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an hourly salary range of $32.15 - $40.19. An employee's pay within the salary range will be based on many factors including but not limited to : relevant education, qualifications, experience, skills, geographic location, and organizational needs.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.